DEPARTMENT: Human Resources
STATUS: Full-time, 12-months, Exempt
SUPERVISION RECEIVED: Vice President of Administration
SUPERVISION EXERCISED: Work Study Students, supervision of additional Human Resource personnel as department grows
JOB SUMMARY: The Human Resource Director implements the full spectrum of human resource employment policies and procedures and will manage every aspect of employee development and relations, including but not limited to recruiting and staffing, employee orientation, performance management, benefits and compensation administration, organizational development and training. The Human Resources Director is responsible for providing and maintaining information pertinent to human resources to supervisors, employees, retirees and applicants. The position requires independent judgment, ability to identify potential areas of concern, and propose and advise management of possible solutions. This position requires a high degree of professionalism, confidentiality, and organizational skills.
DUTIES AND RESPONSIBILITIES:
- Maintain a high level of professionalism and confidentiality in all job functions related to the Human Resource Department and Business Department. Insure that every aspect of human resources incorporates the vision, values, and culture of Dawson Community College.
- Plan and oversee Human Resource budget.
- Develop an employee-oriented organizational culture that emphasizes continuous improvement, team- work, high performance and quality.
- Ensure organizational compliance with applicable Human Resource related regulations, federal, state and local statutes as well as North West Accreditation and DCC organizational procedures and policies. Interpret, implement and monitor Board personnel policies in relation to regulatory regulations.
- Advise and assist administration in the creation, implementation and maintenance of Human Resource programs and policies as needed.
- Manage the risk management work functions and assist in developing health and safety programs for volunteers and staff. Complete reporting requirement and maintain documentation on employee safety, welfare, wellness and health reporting as required.
- Payroll – Calculate, enter, track and reconcile all payroll changes for new and current employees including annual salary increases and benefit adjustments for medical, dental, vision, life insurance, long-term disability insurance, retirement programs, and optional deductions. Work in close collaboration with Business Office staff to prepare and process payroll. Back up for payroll processing.
- Recruit top quality employees for each department by assisting supervisors in the hiring process. Retain current employees by fostering a positive work environment, identifying areas of employee concern or organizational need, assisting and promoting professional development in staff and faculty as appropriate.
- Conduct Hiring Process – prepare position requisition forms, post positions internally and externally, advertise appropriately, track expenses related to open positions, prepare applicant information for screening committee and hiring supervisor, assist with appropriate interview questions, schedule & assist with interviews, and conduct background verifications.
- Onboarding – Assist with salary calculation, prepare offer letter and letter of appointment/contract; coordinate office space setup, access to appropriate computer technology and keys; conduct orientation which includes campus tours, introductions, and providing information on salary, benefits, policies and procedures. Assist supervisors in new employee evaluation process. Provide additional follow up as necessary with new employees and supervisors.
- End of Service Process – Provide support in processing end of service documents including leave payouts, benefit forms and retirement forms. Conduct exit procedures for terminated employees. Communicate necessary information to necessary administrators and agencies for retirement benefits, COBRA, etc.
- Maintain and Provide Benefit Information – Assist with the administration of the Montana University System benefits program which includes medical, dental, vision and life insurance, long-term disability insurance, and retirement programs. Assist with annual enrollment processes. Process required documents through payroll and insurance providers to ensure accurate record keeping, proper deductions, and payment to vendors. Assist with the completion, collection and storage of employee’s personnel information including but not limited to workers’ compensation, unemployment insurance, FMLA, disability, and other employee related benefits.
- Liability Reporting and Payment Submission – Reconcile benefit invoices, employee enrollments and verification of payroll deductions. Determine proper liability payments, reconcile payroll deductions to vendor statements, and complete and submit accurate reports and payments by required deadlines. Reconcile retiree insurance payments received and payments made on their behalf to the MUS benefit programs. Assist with preparation and submission of mandatory PERS/TRS reports with MT State web reporting system.
- Be aware of current DCC collective bargaining agreements. Act as first point of contact for grievance issues. Assist with Labor Management Committees and labor negotiations. Advise supervisors and administration on legal implications of human resource issues related to discipline and employee grievances.
- HR Information Center – Answer questions and ensure employees, retirees, supervisors and applicants are informed regarding state and federal regulations, labor agreements, DCC policies, procedures, benefits, step increases, salary changes, TRS/PERS contributions and matches, workers compensation and other HR related topics. Create working relationships with outside vendors to answer employee questions and work together to reconcile statements and payments. Complete employee verification requests
- Maintain records and compile statistical reports concerning annual compliance and salary survey questions. Conduct wage surveys within relevant labor markets to determine competitive wage rates. Evaluate the effectiveness of organizational structure through compiling and analyzing data. Prepare and distribute various reports on Human Resource metrics to ensure organizational needs are met.
- Maintain the human resource data bases, computer software systems, and manual filing system. Complete, collect and store employee’s personnel information in an organized and confidential manner. Serve as a point of contact for the resolution of specific policy-related and procedural problems and inquiries by employees
- Maintain the College salary schedules, job documentation, and evaluation systems. Assist supervisors and employees in implementing annual evaluation process and maintain appropriate documentation. Assist supervisors with new employee performance reviews and monitoring all employee attitudes, productivity, and performance outcomes as necessary. Identify, evaluate and assist in resolving human relations, employee morale, work performance, and organizational productivity concerns.
- Ensure job descriptions for every employee position are up-to-date, accurate and located on the DCC shared drive.
- Maintain DCC Human Resource website page with current job postings, job descriptions, up to date policies and procedures, and other pertinent information.
- Act as Equal Employment Officer for the College.
- Order business cards as requested by DCC personnel.
- Maintain up to date human resource knowledge by attending MUS trainings, educational workshops, networking and reviewing publications.
- Participate in DCC committee structure as requested
- Performs other duties as assigned.
- PERFORMANCE STANDARDS:
DCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:
- Work effectively with colleagues and students by practicing punctuality and respect for deadlines.
- Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
- Maintain strict confidentiality with all fiscal, human, and labor relation information.
- Dress appropriately for a workplace with frequent customer service interaction and community outreach.
- Meet all required standards of confidentiality and safety. Maintain work areas in a clean and orderly manner.
ADDITIONAL SKILLS AND ABILITIES REQUIRED:
- Ability to develop technical papers, create and maintain policies and to present technical information to administration and Board members.
- Strong project management, time management, and leadership skills.
- Demonstrated proficiency with MS Word, PowerPoint and Excel, Email, Google
- Solid problem-solving and business acumen skills.
- Able to manage multitask work in a strong-paced environment.
- Ability to mentor and supervise staff.
- Ability to negotiate contribution agreement and contracts.
- Ability to speak, write and read the English language.
- Able to work alone on a broad variety of projects.
- Able to establish and maintain healthy working relationships with people in course of work.
- Willingness to work additional hours in order to meet tight deadlines
EDUCATION AND EXPERIENCE:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. Qualified applicants should have or be able to prove the following:
- Bachelor’s degree in Business or Human Resources from an accredited university or institution.
- Three to five years of increasingly responsible technical or administrative experience in Human Resources job functions
- Basic understanding of employment and benefit laws, benefits, compensation and other human resources matters.
- Skill in use of relevant computer hardware and software applications, modern office equipment. Specifically, this position requires proficiency in Microsoft Excel, Word, or similar software, internet navigation and experience with budget management and calculations.
- Experience with maintaining a high level of professionalism, confidentiality and organization.
- Master’s Degree in Human Resources or related field.
- Five to seven years of increasingly responsible technical or administrative experience in Human Resource job functions.
- One to three years related experience in higher education.
- Experience in Human Resources including knowledge and experience in employee recruitment and retention, and understanding and application of local employment laws, benefit laws, collective bargaining units, etc.
- Experience with SunGard/Banner Human Resource data base or similar data bases
- Demonstrated sensitivity to and understanding of the diverse academic, socio-economic, cultural, disability and ethnic backgrounds of community college students and staff.
COMPLETED APPLICATION PACKET MUST INCLUDE:
- Completed Dawson Community College application
- Current resume
- Cover Letter
- Copies of college transcripts (original transcripts required, if hired)
- Three professional references (names, addresses, and phone numbers).
INQUIRIES MAY BE DIRECTED TO:
Human Resources Department
Qualified protected class individuals are encouraged to apply. Dawson Community College must comply with the Immigration Reform and Control Act of1986. If hired, you will be required to provide documents to show your identity and authorization to work.
Nondiscrimination Policy: Dawson Community College does not discriminate on the basis of creed, race, religion, gender, national origin, age, disability, veteran status, genetic information, pregnancy status, marital status, gender identity or expression, or sexual orientation with respect to access, employment, programs, or services. The College is in compliance with Executive Order 11246; Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972; Title IX regulation Implementing Educational Amendments of 1972; Section 504, Rehabilitation Act of 1973; the Americans with Disabilities Act of 1990; the 1991 Civil Rights Act; the Age Discrimination in Employment Act of 1967, as amended; the Vietnam Era Veterans’ Readjustment Assistance Act of 1974; Title 49, the Montana Human Rights Act; and all other federal, state, and college rules, laws, regulations and policies. Inquiries or complaints concerning these matters should be brought to the attention of John Bole, Director of Student Learning and Engagement, Title IX Coordinator. Telephone: (406) 377-9416. Email: firstname.lastname@example.org. Office: 117 Library. Mailing Address: John Bole, Title IX Coordinator, 300 College Drive, Glendive, MT 59330.