Vice President of Academic and Student Affairs

TITLE:                    Vice President of Academic and Student Affairs
DIVISION:            Academic and Student Affairs 
DEPARTMENT: N/A
STATUS:               Salary/Exempt
SUPERVISION RECEIVED: College President                                        

SUPERVISION EXERCISED: The Vice President of Academic and Student Affairs (VPASA) supervises or oversees all academic and student affairs full time and part time faculty and staff including but not limited to these individual positions and departments: Adjunct instructors, AA/AS faculty members, Administrative Assistant, Assistant Vice President for Academics and Work Force Development, Athletics, Enrollment Management, Library Director, and Residential Education and Student Life.

EMPLOYMENT WITH DAWSON COMMUNITY COLLEGE:

Employees at Dawson Community College are required to demonstrate kindness, respect, integrity, professionalism, and caring regard. We adhere to the highest ethical standards in the fulfillment of our jobs, to honor the College and university policies and procedures and to promote the educational objectives of the institution. Respect creates an atmosphere conducive to learning. Respect, in this sense, is a minimum threshold for our interactions with each other. A higher threshold is a “caring regard” for the people with whom we work.

Professionalism at DCC includes being mindful of our actions when working with students, colleagues, co-workers and our community members. Respect and “caring regard” for those with whom we share the common purpose of serving students is a paramount value. Professionalism and respect for others is an expected part of DCC job performance.

Employees at Dawson Community College support and promote a positive image of Dawson Community College.

JOB SUMMARY

The Vice President of Academic and Student Affairs is a line administrator to the President with responsibilities for planning and management of services within the instructional and student support operations of the campus. The VPASA is responsible to develop the management plan for the educational program and ancillary services, is responsible for all related budgetary procedures, as well as implementation of all related policies and procedures.

 The VPASA serves as Chief Academic Officer for the College and is responsible for the administration of the Academic Affairs division. The VPASA supports the College’s mission and core themes by fostering an engaging and rich learning environment through the development, execution, and assessment of academic programs and services; supervision and development of division faculty and personnel; and leadership that demonstrates commitment to shared governance, collegiality, and continuous improvement. The VPASA or his/her designee serves as the campus liaison for the Northwest Commission on Colleges and Universities.

The VPASA is responsible for enrollment management including recruiting and retaining students as described in our mission and core themes.  Using current practices, reliance on data and trends, the VPASA will oversee growth in  enrollment in all student types including but not limited to traditional, non-traditional, on-line, on-campus, remedial, for credit, work force development and dual enrollment students. 

The VPASA supports the College’s mission and core themes by fostering an inclusive and supportive learning environment for the College’s diverse student body that enriches student learning, builds and maintains a strong sense of community, and promotes growth through engagement in the life of the College. The VPASA provides leadership for all Student Affairs programs, extracurricular and club activities, Associated Student Body (ASB), and intramural athletics that demonstrates commitment to shared governance, collegiality, and continuous improvement.  The VPASA oversees the athletic department and may serve as the campus liaison for the National Junior College Athletic Association and National Intercollegiate Rodeo Association. 

DUTIES AND RESPONSIBILITIES:

  • Advise the President on College strategy and operations and serves as member of the President’s Cabinet.
  • Articulate and demonstrate an abiding commitment to the mission of a rural, affordable, open-access community college.
  • Create policies, programs, and services that support the College’s mission, foster student development and success, and promote involvement in campus life.
  • Manage, in accordance with college policy, academic and student affairs general funds, course fees and designated auxiliary fund budgets.
  • Develop, revise as necessary, and implement policies and procedures for both Academic Affairs and Student Affairs.
  • Ensure academic programs and student activities align with College mission and core themes.
  • Collaborate with other College Chief Officers to develop and maintain cooperative and comprehensive relationships between Academic Affairs, Student Affairs and all other College divisions.
  • Oversee the production of College catalog, academic calendar, course schedules and instructional loads to ensure compliance with Northwest Commission on Colleges and Universities standards and policies, collective bargaining agreements, College and Board of Regents policies and procedures.
  • Resolve complaints and concerns about academic issues and student life originating with students, faculty and others.
  • Monitor academic program effectiveness and lead the program review process.
  • Develop, support, and assess all programs, curricula and course offerings for quality outcomes through policies and procedures and the institutional effectiveness system.
  • Serve as executive-level liaison with local school districts and other education agencies and organizations relative to effective program coordination.
  • Represent the College’s instructional programs and student life at local, regional, and state-level meetings.
  • Provide executive leadership for all faculty members.
  • Ensure that all positions reporting to the Vice President provide leadership and management consistent with Academic and Student Affair standards.
  • Ensure compliance with College policy and Montana Board of Regents of Higher Education policy for faculty credentials.
  • Assign workload and evaluates AA/AS/AAS faculty members.
  • Develop agendas and facilitate faculty meetings and in-service trainings.
  • Cultivate individual development initiatives and performance standards.
  • Provide orientation and resource training for new AA/AS/AAS faculty members in coordination with Human Resources.
  • Oversee and coordinate with Human Resources AA/AS/AAS adjunct orientation, development, and evaluation.
  • Ensure faculty involvement in academic advising, campus leadership committees, program advisory committees, and program development.
  • Promote faculty utilization of appropriate instructional technology and student engagement techniques.
  • Advise tenure promotion to President.
  • Ensure syllabi for all courses clearly state (a) course description, (b) course calendar, (c) MUS and College learning outcomes, (d) course design, (e) required learning resources, (f) evaluation standards, and (g) special needs requirements.
  • Supervise and document the outcomes of AA/AS instructional programs and courses using the assessment process, and recommend the deletion or addition of such programs/courses when appropriate.
  • Develop and assess the effectiveness of campus-based, online, hybrid, directed study, evening classes, and weekend classes in alignment with College mission and core themes.
  • Develop and assess the effectiveness of short course, workshop, workforce training, and community education in alignment with the College mission and core themes.
  • Provide dual and concurrent enrollment opportunities for area secondary schools and individuals who are home schooled.
  • Increase workforce development opportunities for area employers and individuals who are seeking additional employment training.
  • Provide leadership for student learning and engagement and programs to foster student success in alignment with the College’s mission and core themes.
  • Oversee a robust assessment model for learning to assure positive outcomes for the learner college-wide.
  • Ensure the Jane Carey Memorial Library physical and electronic collections, services, and programs adequately support the academic programs and are appropriate for the College’s mission and core themes.
  • Use and encourage participation in the Institutional Effectiveness System.
  • Oversee intercollegiate athletics providing guidance and direction in accordance with the institution’s mission and core themes.
  • Provide general oversight and support of the athletic programs while promoting a culture of athletic excellence and academic achievement.
  • Works with Athletic Director, Coaching staff and NJCAA and National Intercollegiate Rodeo Association to ensure conformity with all pertinent standards and requirements.
  • Assess athletic programs in conjunction with budget resources, enrollment management and Title IX to recommend the addition or removal of programs as appropriate.
  • Enhance student growth and development outside the classroom through the implementation of the enrollment management plan to include, but not limited to, the use of developmental services, residential education and student life, Associated Student Body, intramurals, clubs and food service.
  • Provide academic and student affairs data pertinent to Financial Aid, NWCCU, Board of Regents and grants.
  • Supervise and evaluate Academic and Student Affairs personnel.
  • Utilize data to develop and implement retention and graduation strategies.
  • Maintain and effectuate the campus safety plan.
  • Provide incentive and opportunities for individual and group professional development in alignment with the strategic plan and institutional needs.
  • Use data from outcomes assessment resources to design professional development of faculty and staff
  • Collaborate with Human Resources, in accordance with NWCCU, Board of Regents and college policy, to recruit, select, supervise, evaluate and provide professional development opportunities to instructional and student affairs personnel. 
  • Oversee policies, procedures, and publications relevant to academic offerings and student services.
  • Ensure completion and timely submission of state and federal, NWCCU, Board of Trustees and Board of Regents’ reports pertaining to all instructional programs and student affairs.
  • Ensure appropriate data collection for annual institutional accountability reports and outcomes assessment activities.
  • Provide leadership for enrollment management marketing plans.
  • Oversee the development and publication of the instructional and student services information for the public and other constituencies.
  • Work with administration and Foundation in promoting alumni relations.
  • Other duties as assigned.

PERFORMANCE STANDARDS

DCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:

CORE COMPETENCIES:

  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal effectively with frequent change, delays, or unexpected events.
  • Attendance – Is consistently at work and on time.
  • Business Acumen – Understands basic business practices.
  • Change Management – Communicates changes effectively.
  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
  • Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
  • Delegation – Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities.
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
  • Initiative – Seeks increased responsibilities; Takes independent action.
  • Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Managing People – Includes staff planning, decision-making, facilitating and process improvement; Makes self-available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Improves processes, product and services.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Quantity – Meets productivity Standards; Completes work in timely manner; Strives to increase productivity; Works effectively.
  • Safety and Security – Observes safety and security procedures; Uses equipment and materials properly.
  • Strategic Thinking – Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.
  • Inclusion – Provides an environment that is inclusive of all students and supports underrepresented students.
  • Assessment – Assesses annual performance and works closely with the enrollment management team.

REQUIRED QUALIFICATIONS

  • Education: Master’s degree
  • Experience: Five (5) years of higher education or related professional experience including supervisory experience   
  • Licensure or Certification: Current Driver’s License       

PREFERRED QUALIFICATIONS

  • Earned doctorate degree
  • Ten (10) years administrative experience in an institution of higher learning especially a community college in a rural setting.

PHYSICAL REQUIREMENTS

This position requires activities such as sitting for long periods, standing, bending, stooping, reaching, climbing stairs, lifting, moving and carrying light to medium objects, operating office equipment, driving long distances.

 This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee.

 Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 COMPLETED APPLICATION PACKET MUST INCLUDE:

  • Completed Dawson Community College application
  • Current resume
  • Cover Letter
  • Copies of college transcripts (original transcripts required, if hired)
  • Three professional references (names, email addresses, and phone numbers).

INQUIRIES MAY BE DIRECTED TO:

Human Resources Department
[email protected]
406-377-9412

Posted in News