Dean of Academics

POSITION:  Dean of Academics
DIVISON:  Academic Affairs
STATUS:  Full time, 12 month exempt position
SUPERVISION RECEIVED:  Vice President of Academic and Student Affairs
SUPERVISION EXERCISED: Faculty & Adjunct Instructors, Faculty Leader, Athletic Director, Registrar, Online Enrollment Advisor, Academic Coordinator, Tutors, and Student Employees

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SUMMARY OF WORK:

The Dean of Academics, as academic leader, is accountable for ensuring quality and integrity across all campus academic functions. The Dean promotes academic achievement and student satisfaction consistent with established education objectives, quality standards and fiscal responsibility.  In consultation with the Vice President of Academic & Student Affairs provides leadership to the academic activities across the College; evaluates the effectiveness of the College’s academic activities and recommends methods for continuous improvement.

The Dean of Academics oversees academic programs and curriculum, assessment and program review, academic policy and processes, faculty appointments and evaluations, academic facilities and academic budget planning. Also works collaboratively with the Vice President of Academic and Student Affairs, deans, enrollment management and administration to ensure consistency between curriculum offerings, academic goals, academic policy and processes, faculty hiring and evaluation, admission and student policies, academic calendar, accreditation compliance, and other interrelated aspects, as well as student success and retention.

The Dean provides training to the instructional staff to maintain teaching excellence and conducts research on new trends in academic initiatives. The Dean is responsible in maintaining effective communication between students and faculty within the college and with other academic personnel. The Dean also acts as a liaison between the instructors and students and the Vice President of Academic and Student Affairs.

EMPLOYMENT WITH DAWSON COMMUNITY COLLEGE:

Employees at Dawson Community College are required to demonstrate kindness, respect, integrity, professionalism, and caring regard. We adhere to the highest ethical standards in the fulfillment of our jobs, to honor the College and university policies and procedures and to promote the educational objectives of the institution. Respect creates an atmosphere conducive to learning. Respect, in this sense, is a minimum threshold for our interactions with each other. A higher threshold is a “caring regard” for the people with whom we work.

Professionalism at DCC includes being mindful of our actions when working with students, colleagues, co-workers and our community members. Respect and “caring regard” for those with whom we share the common purpose of serving students is a paramount value. Professionalism and respect for others is an expected part of DCC job performance.

Employees at Dawson Community College support and promote a positive image of Dawson Community College.

Typical Duties and Responsibilities:

  • Manage Faculty and academic staff and conduct faculty development to ensure quality of program delivery and academic management.
    • Recruit, select, orient, train, counsel, evaluate and manage faculty members to drive faculty/staff retention. Work with Human Resources and Vice President of Academic and Student Affairs to maintain staffing levels as needed.
    • Ensure all faculty files are created and maintained based on accreditation (institutional and programmatic) and college policy/procedure.
    • Conduct or arrange regular faculty meetings and in-service for all instructors and facilitate faculty training programs in concert with the Vice President of Academic and Student Affairs.
    • Facilitate training and a professional development environment of instructors and academic staff, including appropriate feedback on annual performance evaluations.
    • Schedule classes, campus room usage and instructor assignments.
    • Ensure all faculty are following the course objectives, course content, timely grading and hands-on experiences (where applicable).
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  • Maintain current working knowledge of regulatory, state, NWCCU and Department of Education regulations and assist with implementation and oversight of institutional policies/procedures.
    • Ensure community resources (i.e. guest speakers, program advisory committee meetings) are conducted per accreditation guidelines.
    • Generate weekly and monthly campus reports.
    • Ensure all academic paperwork is processed according to procedures to ensure completeness and accuracy of documentation collected.
    • Ensure curriculum is current with internal, accreditation and regulatory requirements and consistently followed.
    • Assess curricular performance: Review course syllabi, outlines, lesson plans, exams, and school catalog to ensure compliance. Conduct annual assessment and program reviews. Promote delivery of instruction utilizing interactive technologies. Ensure that student end of term evaluations are completed for each course.
    • Maintain a student centered Library that complies with regulatory standards and that meets student needs.
  • Coordinate/Collaborate cross department (Outreach, Enrollment, Student Services, IT, etc.) efforts to meet student needs and promote student development, retention and placement.
    • Work in alignment with Enrollment Management team to help advance the enrollment goals of the campus.
    • Work in alignment with IT to ensure the academic programs are served with the adequate infrastructure and services.
    • Work with all departments to ensure highest student academic satisfaction.
    • Participate in new student orientation. 
    • Develop and assess student advising activities.
    • Coordinate/assist and support program directors and faculty and work with Student Services on student retention efforts.
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  • Lead, supervise and manage all aspect of academic operations.
    • Follow academic goals and objectives based on the Strategic Plan and achievement indicators.
    • Assist VPASA with department of labor and workforce analysis and program approvals for new programs.
    • Oversee the Registrar and student records management. Oversee Athletic Director and athletic programs, as well as others.
    • Represent the organization in its relationship with the community through targeted events, conferences, and meetings to promote growth and reputation.
    • Ensure faculty is involved in community relationships and are ambassadors for the college.
    • Work with faculty to create and review articulation agreements for accuracy.
    • Participate in community outreach projects, i.e., high school admission presentations business to business opportunities.
    • Manage the expenses of the Academic Affairs Department to meet financial targets.
    • Identify new sources of revenue.
    • Identify and develop teaching efficiencies and effectiveness.
    • Perform other duties as assigned.

PERFORMANCE STANDARDS

DCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:

CORE COMPETENCIES:

  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal effectively with frequent change, delays, or unexpected events.
  • Attendance – Is consistently at work and on time.
  • Business Acumen – Understands basic business practices.
  • Change Management – Communicates changes effectively.
  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
  • Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
  • Delegation – Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities.
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
  • Initiative – Seeks increased responsibilities; Takes independent action.
  • Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Managing People – Includes staff in planning, decision-making, facilitating and process improvement; Makes self-available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Improves processes, products and services.
  • Managing People – Includes staff planning, decision-making, facilitating and process improvement; Makes self-available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Improves processes, product and services.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Quantity – Meets productivity Standards; Completes work in timely manner; Strives to increase productivity; Works effectively.
  • Safety and Security – Observes safety and security procedures; Uses equipment and materials properly.
  • Strategic Thinking – Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.
  • Inclusion – Provides an environment that is inclusive of all students and supports underrepresented students.
  • Assessment – Assesses annual performance and works closely with the enrollment management team.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

REQUIRED QUALIFICATIONS  

  • Master’s degree in Public Administration, Education or related field
  • Experience: Two (2) years of higher education or related professional experience including supervisory (director, chair, etc.)
  • Licensure of Certification: Current Driver’s License

PREFERRED QUALIFICATIONS 

  • Five (5) years higher education or related professional supervisory experience
  • Two (2) years teaching experience

COMPLETED APPLICATION PACKET MUST INCLUDE:

  • Completed Dawson Community College application
  • Current resume
  • Cover Letter
  • Copies of college transcripts (original transcripts required, if hired)
  • Three professional references (names, email addresses, and phone numbers).                                                                                                                          

INQUIRIES MAY BE DIRECTED TO:

Human Resources Department
[email protected]
406-377-9412

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