Assistant Vice President of Advancement

POSITION: Assistant Vice President of Advancement
DIVISION:  Administration
DEPARTMENT: Advancement
STATUS:  Full-Time, Salaried, EXEMPT Position
SUPERVISION RECEIVED: Vice President of Advancement and Human Resources
SUPERVISION EXERCISED:  Grant Coordinator, Work study students, Student Employees

SUMMARY

Responsible for all aspects of raising support from foundations, corporations, and government sources requiring proposals for both unrestricted operating revenue and restricted projects.  Provides leadership and direction for programs funded by federal, state, and private funds; oversees the financial administration of federal, state, and private grants; ensures that program staff accomplish their approved program initiatives and that the College meets compliance and reporting requirements. Assists in the budget development process and performs budget analysis duties.

EMPLOYMENT WITH DAWSON COMMUNITY COLLEGE:
Employees at Dawson Community College are required to demonstrate kindness, respect, integrity, professionalism, and caring regard. We adhere to the highest ethical standards in the fulfillment of our jobs, to honor the College and university policies and procedures and to promote the educational objectives of the institution. Respect creates an atmosphere conducive to learning. Respect, in this sense, is a minimum threshold for our interactions with each other. A higher threshold is a “caring regard” for the people with whom we work.  

Professionalism at DCC includes being mindful of our actions when working with students, colleagues, co-workers and our community members. Respect and “caring regard” for those with whom we share the common purpose of serving students is a paramount value. Professionalism and respect for others is an expected part of DCC job performance.

Employees at Dawson Community College support and promote a positive image of Dawson Community College.

Essential Functions:

  • Develops quality prospects that qualify to produce extensive institutional donor profiles; target appropriate ask amounts; and prioritize and evaluate prospects for the College.
  • Develops and prioritizes projects and proposals: meets and works with staff to elicit projects and programs that need support; manages monthly meetings to vet projects and programs and sets priorities for funding.
  • Develops and fosters relationships with institutional funders: finds personal connections with staff, board, trustees, volunteers, donors that will ensure the attention of institutional funders.
  • Generates proposals for: unique projects and programs; unique institutional and individual funders.
  • Writes and supervises writing of all proposals, budgets, reports, and other ancillary materials.
  • Manages existing grants by: tracking grants; developing internal reporting systems; writing reports; maintaining excellent historical records; working with staff to ensure each project or program is meeting proposal conditions and expectations.
  • Monitors and manages grants income goal. 
  • Monitors interventions and programs funded by grants to ensure compliance with grantor guidelines.
  • Assists with other fundraising projects as requested.
  • Ensures compliance with the rules and regulations administered by the grantor; oversee special audits conducted by grantor.
  • Performs functions of financial administration and reporting to include, but not limited to: preparation and timely submission of grant applications and reports, development and adjustment of associated budgets, coordination of budgeted funds, screening and processing requests for expenditures and ensuring the timely application for reimbursement from the state.
  • Prepares and submits grant applications, application amendments, and budget transfers in timely fashion.
  • Works collaboratively with DCC leadership in the formulation, implementation and monitoring of development plans and goals for colleges and other campus units/constituencies.
  • Collaborates with DCC Foundation and Foundation Director on key fundraising activities.
  • Informs President of grants and fund raising activities to keep Board of Trustees informed and involved.
  • Represents Dawson Community College at professional association conferences and participates in a variety of outreach opportunities.
  • Ability to translate priorities into action plans and results.
  • Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

  • Knowledge of fundraising information sources
  • Experience with proposal writing and institutional donors
  • Proven track record with institutional donors.
  • Knowledge of basic fundraising techniques and strategies
  • Excellent communication skills both oral and written
  • Excellent computer skills with all Microsoft Office programs,
  • Knowledge and familiarity with research techniques for fundraising prospect research.
  • Experience with budget development and monitoring.
  • Experience in program development.
  • Knowledge of contracts and agreements preferred.
  • Knowledge of grant processes including accounting and financial reporting.
  • Proficient in the use of financial management software to include spreadsheets and databases, required.
  • Ability to interpret complex grant funding requirements, submissions, and budget projections.
  • Ability to interpret federal, state, and local government laws and regulations regarding grant administration.
  • Ability to review the work of others to ensure conformance to standards.
  • Ability to communicate effectively across a broad spectrum of staff, both orally and in writing.
  • Excellent interpersonal, presentation, verbal and written communications skills.

PERFORMANCE STANDARDS

DCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:

CORE COMPETENCIES:

  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal effectively with frequent change, delays, or unexpected events.
  • Attendance – Is consistently at work and on time.
  • Business Acumen – Understands basic business practices.
  • Change Management – Communicates changes effectively.
  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
  • Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
  • Delegation – Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities.
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
  • Initiative – Seeks increased responsibilities; Takes independent action.
  • Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Managing People – Includes staff in planning, decision-making, facilitating and process improvement; Makes self-available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Improves processes, products and services.
  • Managing People – Includes staff planning, decision-making, facilitating and process improvement; Makes self-available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Improves processes, product and services.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Quantity – Meets productivity Standards; Completes work in timely manner; Strives to increase productivity; Works effectively.
  • Safety and Security – Observes safety and security procedures; Uses equipment and materials properly.
  • Strategic Thinking – Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.
  • Inclusion – Provides an environment that is inclusive of all students and supports underrepresented students.
  • Assessment – Assesses annual performance and works closely with the enrollment management team.

EDUCATION AND EXPERIENCE

  • Masters Degree
  • Minimum of five years’ experience with non-profit fund raising, grant writing and management.
  • Minimum of 5 years’ experience in higher education.
  • Proven track record on raising money from Industry, foundations or state and federal sources.
  • Program development experience preferred.
  • Previous experience in grants financial management, alumni development and fund raising, finance, accounting, and/or auditing.
  • A comparable amount of training and experience may be substituted for the minimum qualifications.

Preferred Qualifications:

  • PhD or EdD
  • 10 plus years of experience in Higher Education
  • Experience with Banner Ellucian and working with donor management and data management systems preferred

SPECIAL REQUIREMENTS

Possession of a valid driver’s license

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

COMPLETED APPLICATION PACKET MUST INCLUDE:

  • Completed Dawson Community College application
  • Current resume
  • Cover Letter
  • Copies of college transcripts (original transcripts required, if hired)
  • Three professional references (names, email addresses, and phone numbers).                                                                                                                             

INQUIRIES MAY BE DIRECTED TO:

Human Resources Department
[email protected]
406-377-9412

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