Controller

POSITION TITLE: Controller
DEPARTMENT: Business and Finance
CLASSIFICATION:  Exempt, Full time
SUPERVISION RECEIVED: Director of Business Operations
SUPERVISION EXERCISED: Full-time employees of the Business and Finance Department; general oversight of part-time and student employees.

JOB SUMMARY:

This position will work very closely with the Director of Business Operations for cash management, maintaining payroll, accounts receivable and accounts payable procedures and processes, general ledger administration and maintenance, generating financial statements for the college and assisting in the annual audit.  

EMPLOYMENT WITH DAWSON COMMUNITY COLLEGE:

Employees at Dawson Community College are required to demonstrate kindness, respect, integrity, professionalism, and caring regard. We adhere to the highest ethical standards in the fulfillment of our jobs, to honor the College and university policies and procedures and to promote the educational objectives of the institution. Respect creates an atmosphere conducive to learning. Respect, in this sense, is a minimum threshold for our interactions with each other. A higher threshold is a “caring regard” for the people with whom we work.

Professionalism at DCC includes being mindful of our actions when working with students, colleagues, co-workers and our community members. Respect and “caring regard” for those with whom we share the common purpose of serving students is a paramount value. Professionalism and respect for others is an expected part of DCC job performance.

Employees at Dawson Community College support and promote a positive image of Dawson Community College.

DUTIES AND RESPONSIBILITIES:

  • Prepare and review financial statements, reconciliations, and reports related to the College’s financial affairs; provide information, specific analysis, and appropriate training to others on financial and budgeting issues, etc.
  • Respond to concerns and inquiries from students, parents, vendors, state and federal agencies, employees, etc. related to accounting matters. Oversee the resolution of students’ financial obligations within policy guidelines of the College.  Prepare and review Accounts Receivable internal control procedures to insure proper handling of revenue and processing of payments.
  • Review and incorporate payroll procedures which insure proper payment, accurate record keeping, compliance with internal controls, bargaining agreements, and regulatory authorities for appropriate disbursements within required timelines. Ensure monthly reconciliations are performed and payroll, quarterly reports, liabilities and benefit reporting requirements are maintained. Oversee preparation and submission of required reports to IRS and State agencies.    
  • Review account activities in funds to ensure accuracy and conformity with applicable controls and guidelines. Review and strengthen financial and accounting internal controls to ensure protection of the College financial resources. Formulate and enforce policies and procedures regarding College cash disbursements.
  • Prepare and review adjusting entries and schedules for annual audit and works with Director of Business Operations to assist auditors in answering questions, providing necessary information and explaining the accounting and financial system. Review audit results with supervisor and implements necessary/recommended internal controls and/or other revisions. Submit all required audit reports to governmental agencies.
  • Review daily cash and Banner account balances. Review and submit required grant reports and complies with cash requirements for all grants of the College.
  • Prepare, review, and implement payroll and accounts payable internal control procedures that insure efficient and proper processing of payments and reporting requirements.
  • Work in cooperation with the Information Technology personnel to use business-related computer software applications to produce usable financial information and college-wide fiscal reports.
  • Work in cooperation with the Director of Business Operations to prepare the budget and related documents. Assure proper public notice is provided for all budgetary meetings. Analyze budget revenues and expenditures as needed. Prepare department budget requests and monitor expenditures for compliance with approved budget.
  • Travel and evening and weekend hours may be necessary to attend monthly Board of Regents meetings, statewide meetings and trainings.
  • The above description covers the most significant duties performed but does not include other related occasional work.

PERFORMANCE STANDARDS:

DCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:

  • Display empathy and positive regard for others in written, verbal and non-verbal communications.
  • Work effectively with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
  • Build trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
  • Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
  • Maintain strict confidentiality with all fiscal, human and labor relation information.
  • Dress appropriately for a workplace with frequent customer service interaction and community outreach.
  • Meet all required standards of confidentiality and safety. Maintain work areas in a clean & orderly manner.  

PERFORMANCE STANDARDS

DCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:

CORE COMPETENCIES:

  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal effectively with frequent change, delays, or unexpected events.
  • Adheres to and maintains strict confidentiality with all fiscal, human and labor relation information.
  • Attendance – Is consistently at work and on time.
  • Business Acumen – Understands basic business practices.
  • Change Management – Communicates changes effectively.
  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
  • Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
  • Delegation – Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities.
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
  • Initiative – Seeks increased responsibilities; Takes independent action.
  • Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Managing People – Includes staff planning, decision-making, facilitating and process improvement; Makes self-available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Improves processes, product and services.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Quantity – Meets productivity Standards; Completes work in timely manner; Strives to increase productivity; Works effectively.
  • Safety and Security – Observes safety and security procedures; Uses equipment and materials properly.
  • Strategic Thinking – Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.
  • Inclusion – Provides an environment that is inclusive of all students and supports underrepresented students.
  • Assessment – Assesses annual performance and works closely with the enrollment management team.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This institution is an equal opportunity provider.

JOB REQUIREMENTS:

  • Bachelor’s degree in Accounting and three to five years relevant work experience or a combination of education and experience.
  • Knowledge of accounting practices in the public sector, including grant and fund accounting; budget analysis; preparation of financial statements; internal auditing of transactions; general human resource experience; and, general supervisory practices.
  • Strong Word and Excel skills essential.
  • Excellent verbal and written communication skills.
  • Ability to build effective working relationships.

 PREFERRED REQUIREMENTS:

  • Master’s degree in Accounting, Finance, Public Administration, Human Resources, Labor Relations and/or CPA certification.
  • Experience working with Ellucian Banner Accounting System.
  • Five or more years of related senior level experience as an administrator in education, business or government accounting.
  • Experience in Human Resource and Labor operations including the knowledge and expertise of employee recruitment and retention; understanding and application of local employment and tax laws, hands-on experience in the effective handling of disciplinary and grievance matters, and experience with collective bargaining relations.
  • Demonstrated sensitivity to and understanding of the diverse academic, socio-economic, cultural, disability and ethnic backgrounds of community college students and staff.

 COMPLETED APPLICATION PACKET MUST INCLUDE:

    • Completed Dawson Community College application
    • Current resume
    • Cover Letter
    • Copies of college transcripts (original transcripts required, if hired)
    • Three professional references (names, addresses, and phone numbers).

      INQUIRIES MAY BE DIRECTED TO:
      Human Resources Department
      hr@dawson.edu

 

 

 

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