Assistant Vice President of Institutional Research and Accreditation

POSITION TITLE:              Assistant Vice President of Institutional Research and Accreditation
DEPARTMENT:                  Administration
CLASSIFICATION:            Exempt, Full time , Member of Executive Cabinet
SUPERVISION RECEIVED: President
SUPERVISION EXERCISED: Student Employees, Work Study Students

SUMMARY:
Dawson Community College (DCC), is seeking a qualified, engaging individual to fill the position of Assistant Vice President of Assessment, Accreditation and Institutional Research. The primary responsibilities of the Assistant Vice President of Assessment, Accreditation and Institutional Research is to develop and coordinate the College assessment plan, conduct institutional research for the College support the continuous evaluation and improvement of faculty assessment of student learning, and help provide leadership in institutional accreditation efforts through the NWCCU. The Office of Assessment, Accreditation and Institutional Research collects, analyzes, and disseminates internal and external institutional data to support policy analysis, strategic planning, decision-making, and academic and non-academic program development and evaluation. Directly responsible to promote campus-wide self-regulation and continuous improvement by engaging in systematic assessment/evaluation practice and facilitating program/service review. Develops, implements and maintains an institutional electronic data repository. Position is the primary liaison between the College and the College’s accreditation agency, NWCCU.

EMPLOYMENT WITH DAWSON COMMUNITY COLLEGE:

Employees at Dawson Community College are required to demonstrate kindness, respect, integrity, professionalism, and caring regard. We adhere to the highest ethical standards in the fulfillment of our jobs, to honor the College and university policies and procedures and to promote the educational objectives of the institution. Respect creates an atmosphere conducive to learning. Respect, in this sense, is a minimum threshold for our interactions with each other. A higher threshold is a “caring regard” for the people with whom we work.

Professionalism at DCC includes being mindful of our actions when working with students, colleagues, co-workers and our community members. Respect and “caring regard” for those with whom we share the common purpose of serving students is a paramount value. Professionalism and respect for others is an expected part of DCC job performance.

Employees at Dawson Community College support and promote a positive image of Dawson Community College.

DUTIES/RESPONSIBILITIES:

  • Design, develop, and implement statistical research methodologies in collection, analysis, interpretation, and dissemination of institutional data to support strategic planning, assessment, and decision making at the College.
  • Support accreditation efforts in documenting student achievement and continuous academic program improvement.
  • Report directly to the President and coordinate work with the DCC Accreditation Liaison Officer (ALO) with our accrediting agency, NWCCU.
  • Meet the guidelines provided by NWCCU on an annual basis. Continuous improvement is a priority to help fully meet accreditation standards
  • Coordinate, compile, analyze, interpret, and report an extensive range of quantitative data on all facets of the college and related educational issues, including areas such as institutional characteristics, enrollments, student retention and transfer activities, educational forecasts (e.g., enrollment projections), final grades, and other student performance indicators, fiscal affairs, and student matters.
  • Assist staff and faculty members with the design and implementation of assessment projects.
  • Assist the college/departments to design/select and administer reliable assessment measures.
  • Perform internal and external consultation on institutional assessment and research.
  • Responsible for the design, coordination, implementation, and analysis of a comprehensive program of assessment and evaluation activities at the College.
  • Provide general support to the College’s assessment program through direct support of the academic and administrative units. Consult with academic units in developing, measuring, and analyzing learning outcomes at the course, program and Institutional levels and across all administrative units.
  • Coordinate the reviews of academic programs, including working with the affected departments/programs, arranging for external evaluators, chairing the panels, writing the reports, and doing the follow-up required to ascertain changes made as a result of the process.
  • Assist with the College’s plan for academic assessment, determine a common timetable for assessment stages, and advise all academic assessment activities by aiding with the selection of assessable criteria and the selection or development of appropriate instruments.
  • Provide for the assessment education of faculty and staff by arranging conferences, workshops, etc., and maintaining a library of assessment methodology, ideas, and materials and build and maintain a pool of current resources and information about national assessment issues by attending appropriate conferences and procuring relevant publications.
  • Collaborate with the Administrative Team on the institution-wide academic assessment program.
  • Direct/assist with the planning and implementation of academic assessment goals and objectives.
  • Support computer-related functions related to assessment and accountability documentation.
  • Assist with the maintenance of a comprehensive institutional assessment database and report on College assessment activities as requested or as appropriate.
  • Conducts research in support of the strategic planning by utilizing the qualitative and quantitative research methodologies and use the results to improve the quality of education at DCC.
  • Perform continuous internal and external environmental scanning for the purposes of supporting institutional research and effectiveness.
  • Identify problem areas, such as admission patterns, fiscal and management analysis, and sources of financial support in order to develop research procedures.
  • Assist in creating a “culture of research and evidence” among faculty which documents student learning, and contributes to excellence in teaching and effective learning.
  • Work with the Registrar on the development of reports to ensure the university and its programs satisfy the requirements established by the federal, state, and the regional accreditation, as well as various types of specialized professional accreditation agencies.
  • Assure compliance with mandatory data reporting and maintain data verification and quality control procedures.
  • Work closely with Executive Cabinet, in particular in the processes involving resource allocations, enrollment management, and system data requirements.
  • Design data collection instruments and assist with conducting surveys to assess both college-wide and departmental goals and objectives.
  • Recommend policies and procedures to improve the College’s institutional effectiveness program and perform other duties as may be required.
  • Other duties as assigned.

ADDITIONAL QUALIFICATIONS AND SKILLS:

  • Knowledge of and commitment to the mission, vision and goals of DCC and ability to clearly articulate those to NWCCU.
  • Demonstrated commitment to serving students from diverse backgrounds, interests, goals, and abilities.
  • Excellent verbal and written communications skills.
  • Excellent interpersonal skills and a self-starter.
  • Excellent organizational, planning, and prioritizing skills.
  • Ability to maintain confidentially of records and information.
  • Ability to interpret; adapt; and apply guidelines and procedures.
  • Ability to develop and maintain record keeping systems and procedures.
  • Ability to work effectively as a team member of DCC.

PERFORMANCE STANDARDS

DCC values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee:

CORE COMPETENCIES:

  • Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal effectively with frequent change, delays, or unexpected events.
  • Adheres to and maintains strict confidentiality with all fiscal, human and labor relation information.
  • Attendance – Is consistently at work and on time.
  • Business Acumen – Understands basic business practices.
  • Change Management – Communicates changes effectively.
  • Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.
  • Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Cost Consciousness – Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
  • Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Meets commitments.
  • Delegation – Delegates work assignments; Matches the responsibility to the person; Sets expectations and monitors delegated activities.
  • Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments.
  • Initiative – Seeks increased responsibilities; Takes independent action.
  • Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
  • Managing People – Includes staff planning, decision-making, facilitating and process improvement; Makes self-available to staff; Provides regular performance feedback; Develops subordinates’ skills and encourages growth; Improves processes, product and services.
  • Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization’s goals and values.
  • Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; Organizes or schedules other people and their tasks.
  • Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
  • Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
  • Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
  • Quantity – Meets productivity Standards; Completes work in timely manner; Strives to increase productivity; Works effectively.
  • Safety and Security – Observes safety and security procedures; Uses equipment and materials properly.
  • Strategic Thinking – Develops strategies to achieve organizational goals; Adapts strategy to changing conditions.
  • Inclusion – Provides an environment that is inclusive of all students and supports underrepresented students.
  • Assessment – Assesses annual performance and works closely with the enrollment management team.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

This institution is an equal opportunity provider.

 REQUIRED QUALIFICATIONS:

  • Master’s degree in related discipline required.
  • 3-5 years of relevant experience working in higher education and data reporting.
  • High level of organizational skills.
  • Montana State Driver license.

PREFERRED

  • A doctorate preferred in an appropriate academic discipline with an emphasis on quality, program productivity and evaluation of institutional programs and initiatives.
  • Prior knowledge of accreditation reviews strongly preferred.

COMPLETED APPLICATION PACKET MUST INCLUDE:

  • Completed Dawson Community College application
  • Current resume
  • Cover Letter
  • Copies of college transcripts (original transcripts required, if hired)
  • Three professional references (names, email addresses, and phone numbers).                                                                                                                    

 

The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate. This institution is an equal opportunity provider.

Qualified protected class individuals are encouraged to apply. Dawson Community College must comply with the Immigration Reform and Control Act of1986. If hired, you will be required to provide documents to show your identity and authorization to work.

 Nondiscrimination Policy: Dawson Community College does not discriminate on the basis of creed, race, religion, gender, national origin, age, disability, veteran status, genetic information, pregnancy status, marital status, gender identity or expression, or sexual orientation with respect to access, employment, programs, or services.  The College is in compliance with Executive Order 11246; Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972; Title IX regulation Implementing Educational Amendments of 1972; Section 504, Rehabilitation Act of 1973; the Americans with Disabilities Act of 1990; the 1991 Civil Rights Act; the Age Discrimination in Employment Act of 1967, as amended; the Vietnam Era Veterans’ Readjustment Assistance Act of 1974; Title 49, the Montana Human Rights Act; and all other federal, state, and college rules, laws, regulations and policies. Inquiries or complaints concerning these matters should be brought to the attention of Leslie Weldon, Title IX Coordinator. Telephone: (406) 377-9412. Email: lweldon@dawson.edu Mailing Address: 300 College Drive, Glendive, MT 59330.

 

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