BP 5-0b Budgeting System


APPROVED: October 27, 2014

EFFECTIVE: October 27, 2014

REFERENCES: Mont. Code Ann. 20-15-312, Mont. Code Ann. 20-15-309


Fiscal Year
The fiscal year for the college shall commence on the first day of July in each year and end on the thirtieth day of June of the following calendar year.

Budget Preparation
Annually, the President will prepare or cause to be prepared an estimate of the revenue available and expenditures to be made from the General Fund in the forthcoming fiscal year.  Budgeting shall align with the college core themes established by the Board of Trustees, be fiscally responsible, and be realistic in projections of income and expenses.

Budget Submission
The President will file a preliminary budget and other documents required by law with the Board of Trustees.  The preliminary budget shall:

  1. Be developed with appropriate and thorough input from appropriate constituencies;
  2. Include (a) a projection of revenues and expenses, (b) separation of capital and operational items, and (c) disclosure of planning assumptions; and
  3. Enable the college to meet annual goals and obligations and keep planned expenditures within projected revenues and reserves.

Budget Adoption
The Board of Trustees will adopt a budget in the manner provided by Montana Code. The budget will become effective upon adoption by the Board of Trustees.

Budget Execution and Control
The President will be responsible for the execution and control of the adopted budget, although day-to-day operational responsibility may be delegated.  Execution and control procedures will be developed and maintained in compliance with statutory requirements, college policies, and generally accepted accounting and budgeting principles and standards.

Budget Performance Reporting
The President will prepare or cause to be prepared a periodic reporting of the College’s performance in executing the adopted budget.

SCOPE: This policy applies to Dawson Community College

PROCEDURES: The President shall promulgate procedures to implement this policy.