All drop/add forms will be accepted no later than 2:00 p.m. on the last to add a class or drop a class.
Adding a Course
Students may add a class up through the 10th instructional day of the fall and spring semesters. Workshops, short-courses (including summer courses) and other nontraditional courses may be added within the first 10% (approximately) of the course subject to approval by the instructor. A student seeking to add a course that results in a course load of 21 or more semester credits requires the approval of the Dean of Instructional Services.
Dropping a Course
Students may drop a class up through the 10th instructional day of the fall and spring semesters. A course that has been dropped within this timeframe will not appear on a student’s transcript. Workshops, short-courses (including summer courses) and other nontraditional courses may be dropped no later than two (2) business days prior to the start of the course. Students are strongly encouraged to work with their academic advisor as dropping a class may impact progress toward a degree/certificate, enrollment status and financial aid status.
Students may withdraw from a course on any class day during the regular class semester, but not after finals have commenced. If the withdrawal takes place on the 11th-45th instructional day a grade of ‘W’ will be placed on the transcript. A ‘W’ grade has no grade point average (GPA) value and will not change the student’s previous cumulative GPA.
If the withdrawal takes place after the 45th instructional day a grade of ‘WF’ will be placed on the transcript. A ‘WF’ grade will be calculated within the GPA in the same manner as an ‘F’.
Students wanting to withdraw from all courses must complete a ‘Withdrawal From School” form and submit it to the Registrar’s Office. The form is available in the Student Services Office.
- You will receive a schedule bill for your classes via US mail. Review the schedule bill for accuracy. Please note that any financial aid you have been awarded is not reflected in the balance. If you are receiving financial aid, it will not be posted to your account until you have accepted your Schedule Bill.
- Go to dccweb.wpengine.com. On the left side of the screen click on “Student”, then “My Info”, enter your student ID (D16 number), then click on “Student”, then “Student Account”, then “Account Summary”. You will see your schedule of classes and the cost of attending DCC. Please write down the balance of your account (you will need it for the next step). Click on “Submit this form”. Fill in your full name, Student ID, Account Balance (that you previously wrote down), and your email address. Click on “Accept”. You will receive a confirmation e-mail stating that you have accepted your Schedule Bill.
- An e-mail will also be sent to Student Account’s Receivable notifying them that you have accepted your Schedule Bill. You may also print and sign the Schedule Bill and return it to the DCC Student Services’ Office, 300 College Drive, PO Box 421, Glendive, MT 59330. Your seat in class is not saved until you accept your schedule bill online or sign and return it to the DCC Student Services’ office.
- What does your schedule bill mean? Your schedule bill is a combination of your schedule, number of credits, and the amount it costs you to attend DCC.
- Why is it so important to accept your schedule bill? Until your schedule and the bill is accepted by you in person, by mail or online, you are not counted as a student. Your financial aid will not be disbursed to your account until your schedule bill is accepted. If the schedule bill is not accepted, either signed by you or accepted online at dccweb.wpengine.com, and received in the DCC Student Services’ Office by the first day of class you will be dropped from all classes.
- Students must finalize their payment by signing and returning their schedule bill by the first day of class, even if the bill reflects a balance of zero or you have an approved third party payment. If your bill reflects an amount due, please provide a check or credit card information including 3-digit validation code from the reverse side of your card. We accept Visa, Master Card, Discover, and American Express. Please mail or bring a signed copy of your schedule bill to DCC, 300 College Dr, PO Box 421, Glendive, MT 59330.
- My parents need a copy of my bill. If you want your parents to receive a printed copy of your schedule bill or if you want the Accounts Receivable office to be able to discuss the financial details of your student account, please complete a “Release of Information” form and submit it to the DCC Registrar’s Office.
Campus buildings are opened by the custodial staff in the mornings prior to the start of classes and are locked by the custodial staff in the evenings when classes are over. The custodial staff will open buildings for special events outside normal class hours when requested to do so by the proper authority (normally the Vice President for Instruction & Student Services, or his/her designee). Under no circumstances should a student or any member of the campus community prop an exterior door open in order to allow access to someone that they expect to arrive. Avoid providing the opportunity for any unauthorized or unwelcome person(s) to enter buildings during non-business hours. Any custodial staff member should be contacted so s/he knows that someone is in the building or area, and can be notified in case of an emergency.
For the safety of every person on this campus, you must immediately report any time you observe a person who has a weapon on campus, by calling 377-9447 or 377-9406.
In November of 1990 the Student Right-To-Know Act was signed into law. This Act mandates that institutions of higher education publish a report, which is made available to both current and prospective students and employees of the occurrences of specific crimes on this campus. In addition to the number of reported specified crimes, the institution must report the number of arrests for liquor law violations, drug use/abuse violations, and weapons violations. The report is made available through the Student Services Office and the Library. In 1998 this act was renamed The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.
The Student Services Office, room 101 in the Main Building, is the central location of Lost and Found. Contact the SSO with:
- a brief description of the item
- location it may have been lost
- your name and phone number
As items are collected, attempts are made to reunite the owner with the item.
In coordination with the Equal Opportunity Officer, Vince Nix, the police department conducts programs for new students during the beginning of each fall and spring semesters. The program includes information about the Clery Disclosure Act, services available to students on campus and off campus, crime prevention information and fire/life safety information. Any other group(s) interested in such a program may arrange for a presentation by calling 377-9447.
Information regarding personal safety on and off campus is available through the office of the AVP of Instruction & Student Services. Programming on topical issues such as sexual assault, stalking, and harassment may be arranged to both on and off-campus students upon request. Community experts on a variety of crime prevention and crime awareness issues may be called upon to jointly present a program to any student group. Staff members are encouraged to take advantage of this information as well and may schedule a large or small group meeting with emphasis on issues of primary concern. Safety-on-campus programs may be presented to students in certain classes, and to staff members upon request. If any person on campus has safety concerns regarding a situation in their life where they have been stalked, harassed, threatened, or abused by a partner, that person should contact the EEO Officer, Dr. Vincent Nix at 377-9447 or office #122 on campus.
Police Officers patrol the campus by both patrol car and on foot. With this visibility and approachability, officers may provide a more interactive approach to community support and service, which is a vital component of our community policing efforts.
All violent crimes and felonies that occur on campus are reported and investigated by the Glendive Police Department. In the event of a violent crime that presents a possible threat of a recurrence on campus or the vicinity, an emergency alert message will be sent through “EventLink1”, and/or through the local news media to inform the local and campus communities of the situation. In the event that a student is a victim of a sexual assault, that person should report the crime immediately to an on duty employee of DCC, such as housing staff, custodial staff or any employee for immediate response—or call the Glendive Police Department, 377-2364.
DCC and the police department will initiate an investigation immediately and cooperatively for the benefit of the victim. If the assault occurred on campus, a timely warning may be made to members of the campus community through a variety of resources, including the student newspaper or fliers placed into the hands of the students/employees, local media, fliers placed in mail boxes of residence hall students. Deans and directors may also be called upon to inform faculty and staff members if the potential exists for their areas to be impacted by the sexual assault. If the alleged perpetrator and victim live in the same campus building, every reasonable accommodation will be made to change that proximity upon request.
Every effort will be made to protect the victim and respect his/her decision to file a criminal complaint or not. Victims are encouraged to preserve evidence of the crime by not bathing or throwing any relevant item away prior to the onset of the investigation. Victims of sexual assault have the right, in addition to filing a criminal complaint, to utilize the expertise of the community Crisis Line, 365-6074.
On campus, if the assailant is also a student at Dawson, the victim has the right to file a grievance as is outlined in the Student Code of Conduct. This type of complaint will be handled independently of the criminal justice process. A student may wish to receive confidential service from a community mental health center and not file a police report. Even if no criminal investigation is initiated and no law enforcement agency is notified, the confidential report to the mental health counselor will still be included in the annual report as representing an incident, (no other information will be shared—only that an event occurred.)
If a roommate or friend determines a student who resides in on-campus housing is missing for 24 hours they need to contact one of these individuals:
- Director of Housing
- Assistant Director of Resident Life & Housing
- AVP of Instruction & Student Services(this process can be set in motion before 24 hours has passed if circumstances warrant)
At that point local law enforcement will be contacted, and that student will be considered missing. If the student in question registered an emergency contact person they will also be contacted. If the student is under the age of 18 at the time they are reported missing their legal guardian will be contacted.
At this point this is no longer an institutional action, but will be handled by law enforcement.
Residence Halls are under the control of the Director of Housing. All residence hall occupants are issued exterior door keys. Housing staff is available during scheduled hours for student safety and security issues. Contact information is available in the housing handbook provided to each resident. Officers from the Glendive Police Department may frequently rove the residence halls with either the assistant director or the director of housing. Often this is part of a routine safety review of the facility and sometimes it is to offer the opportunity for residents and officers to interact with each other, or to make a report in a less formal manner. There are thirty-six rental units owned by Dawson, which are located next to the main entrance to the campus. Renters of these properties, which are controlled by the Student Services Department, are encouraged to report crimes or suspicious activity to the housing director and staff. The Glendive Police Department and housing staff jointly investigate crimes that occur on these properties. Crimes reported by renters are included in the crime statistics kept by Dawson. Crime prevention information is available upon request and residents are encouraged to review their Student Housing Handbook for general prevention tips and resource information.
- Students should report criminal activities to the Glendive Police Department. Law Enforcement has been advised to report student involvement to the AVP of Instruction & Student Services.
- The campus closes from midnight until 7 a.m. weekdays and is available only on weekends by approved campus and community groups.
- There is no campus Law Enforcement Department. Law enforcement is provided by city, county and state agencies.
- Students and employees are informed yearly at fall orientation about campus security; written publications are available from the AVP of Instruction & Student Services and in college publications.
- A crime prevention presentation is given to students at fall orientation.
- There are no off campus student organizations.
- DCC is a drug free workplace.
911 Emergency (fire, police, sheriff, ambulance)
377-2364 Glendive Police Department (non-emergencies)
377-5291 Glendive Crime Stoppers
989-1318 Crisis Line
377-6075 Mental Health
511 Local Road Report
800-332-6171 Montana Statewide Road Report
377-3396 Student Services Office – Main Building: Room 101
377-7803 Mike Sikveland – Director of Resident Life & Housing – Apt 3 Brueberg Hall
377-7826 Patsy Nelson – Assistant Direct of Resident Life & Housing – Apt 26 Kettner Hall
377-9416 Kent Dion – Director, Student Support Services – Main Building: Library Rm L117
377-9447 Vincent Nix – AVP of Instruction & Student Services – Main Building: Room 122
377-9406 Ted Phillips – Vice President of Instructional & Student Services – Main Building: Room 111
377-9408 Mike Simon – President – Main Building: Room 131A
Directory of Health Providers – Glendive
345-3306 Glendive Medical Center (Hospital & Emergency Room)
202 Prospect Drive
345-8901 Gabert Clinic (adjacent to Glendive Medical Center)
345-8930 Gabert walk-in clinic (5-7 pm weekdays or 10-2 pm Saturdays)
377-5665 F & G Pharmacy – 107 North Merrill
345-7948 Gabert Clinic Pharmacy (located inside Glendive Medical Center) – 107 Dilworth
365-5209 Osco Pharmacy (located inside Albertsons) – 307 North Harmon
365-6088 K-Mart Pharmacy (located inside K-Mart) – 1515 W Bell St
377-6222 Luke and Meghann Gambee DMD – 106 North Kendrick
377-8265 Sandcreek Family Dentistry – 116 North Meade
377-2303 Garry Mintz, D.D.S., P.C. – 218 West Bell
365-8231 Troy Myers, O.D. – 115 West Valentine
377-6021 K.R. Zuroff, O.D. – 213 North Meade
377-6477 Domestic Violence – stalking/sexual assault – 122 West Bell
989-1318 Domestic Violence Crisis Line (24hr)
377-5213 Dawson County Health Department – 207 West Bell
377-2935 Family Planning / HIV Testing – 207 West Bell
377-4314 Public Welfare Department – 121 South Douglas
377-5942 Drug & Alcohol Program – District II – 119 South Kendrick
377-6075 Mental Health Center – 313 Valentine
— Crisis Line (Extension #0)
— Day Treatment (Extension #18)
— Intensive Case Management (Extension #15)
…a DCC Club or activity is a great way to get involved!
Watch for signs on the Student Bulletin Board for meeting information or stop in the Student Services Office #101, we will introduce you to the club advisor.
A Student Senate is comprised of elected representatives and acts as a governing body for the students. The Senate plans social activities for students and participates with faculty in planning of events.
Is a social club organized to promote community among artists. The goal is to support and enrich the artistic life of its members through creativity and initiative. All DCC students interested in art are welcome participate.
The A-Team serves as DCC admission representatives by conducting campus tours for prospective students, their parents and other interested visitors. They assist with Orientation Sessions, aid with Registration, correspond with prospective students and act as liaisons between students and Student Services.
The goal of the music club is to make a notable difference in the music programs social and extracurricular activities throughout the school. The DCC pep band and Choir performs at DCC athletic events and other college functions.
The National FFA Organization provides an agriculture-related programs and activities. The Collegiate FFA is open to all students interested in agriculture. High school participation in FFA is not a prerequisite.
A part of a nationwide international student organization of college and university campuses, this group is concerned with presenting Christianity as an important part of college and university life. Meetings are informal, infused with music and interaction. Dawson Christian Fellowship is open to all students with any or no religious background.
Membership in this organization is limited to law enforcement majors and students employed in the criminal justice field. The main objective of this organization is to promote professional standards in law enforcement while developing and understanding of problems and objectives of those agencies devoted to the administration of criminal justice.
DCC offers two opportunities for students interested in any or all aspects of drama. The annual Madrigal, a Renaissance festival and dinners is performed in December and a play/ musical is performed in the spring. Students can earn credit for their participation.
Membership is made up of students who are interested in some aspect of helping careers. The club promotes socialization among member, professional development of students, and community service activities.
Come and join the fun! Games and activities designed with you in mind. Activities will vary throughout the academic year.
The mission of Montana Campus Corps is to actively engage college students in meeting community-identified needs through meaningful service.
An honor society for two-year colleges. Its purpose is to recognize and encourage scholarship among associate degree students. Membership is by invitation and is based on academic excellence.
Membership is open to all DCC students who are interested in promoting the sport of rodeo on campus. Its primary objective is to sponsor the annual DCC RODEO for intercollegiate competition within the Big Sky Region.
Every registered student automatically receives an official DCC student email account. Important College business is conducted via this account, including routine information about registration, tuition, billing notices, urgent announcements and notices. In addition, your student email account is an easy way for you to quickly and efficiently correspond with your instructors. Initial information will be provided to you at pre-registration or at New Student Orientation on August 20, 2012. If you have questions or need more information about your student e-mail account, please contact the IT Department at (406) 377-3396.
- The FAFSA form is available online at www.fafsa.gov
- DCC’s school code is 002529
- FAFSA forms become available on or before January 1st each year. Submit your completed FAFSA as soon after January 1st to have the best opportunity for financial aid.
Significant infectious diseases are defined as Acquired Immune deficiency syndrome (AIDS), AIDS related Complex (ARC), and Hepatitis B. DCC will follow the policies and recommendations of the Centers for Disease control of the U.S. Public Health Service, the Montana Board of Regents AIDS Policy 1908 and will work in cooperation with local health authorities to prevent the spread of significant infectious diseases and will promote through education, the prevention of such diseases.
In compliance with the Drug-Free Workplace Act of 1988, DCC is committed to provide a Drug-Free Workplace. Drug-Free Workplace. The unlawful manufacture, distribution, sale, possession or use of a controlled substance in the workplace or while conducting college business are prohibited.
Local state and federal laws make illegal use of drugs and alcohol serious crimes. Conviction can lead to imprisonment, fines and assigned community services
Section 5.02.006 Purchase by or for persons under the age of twenty-one (21) prohibited. Up to six (6) months in jail and a $500 Fine.
Section 5.02.007 Misrepresentation of age. Up to six (6) months in jail and a $500 Fine.
State Penalties for Unlawful Possession or Distribution of Illicit Drugs and Alcohol:
Section 45-9-101 M.C.A. Criminal sale of dangerous drugs. Depending on the type of drug and prior convictions, penalties could range up to life in prison and a $50,000 Fine.
Section 45-9-102 M.C.A. Criminal possession of dangerous drugs.
(a) Less than 60 grams of marijuana or 1 gram of hashish, for the first offense, a fine of not less than $100 or more than $500 and by imprisonment in the County Jail for not more than six (6) months.
(b) Other penalties depend on the nature of the drug, but can range up to five (5) years in prison and a $50,000 Fine.
Section 45-9-103 M.C.A. Criminal possession with intent to sell. Not less than two (2) years nor more than twenty (20) years in prison and a $50,000 Fine.
Section 45-9-104 M.C.A. Fraudulently obtaining dangerous drugs. Up to ten (10) years in prison. Section 45-9-105 M.C.A. Altering labels on dangerous drugs. Up to six (6) months in jail.
Section 45-9-109 M.C.A Sale on or near school property. Not less than three (3) years nor more than Life in prison and a $50,000 Fine.
Section 45-9-112 M.C.A Criminal Sale of imitation dangerous drugs. Up to ten (10) years in prison and a $50,000 Fine.
Section 45-9-113 M.C.A Criminal possession of imitation dangerous drug with purpose to sell. Up to five (5) years in prison and a $50,000 Fine.
Section 45-10-103 M.C.A Criminal possession of drug paraphernalia. Up to six (6) months in jail and a $500 Fine.
Section 45-10-105 M.C.A Delivery of drug paraphernalia to a minor. Up to one (1) year in jail and a $1,000 Fine. In addition under
Section 44-12-103, conveyances used in the commission of a drug offense are subject to forfeiture to law enforcement.
Section 45-5-623 M.C.A. Unlawful transactions with children, which includes selling or giving intoxicating substances other than alcoholic beverages to a person under 18 or selling or giving an alcoholic beverage to a person under 21. Fine of up to $500 and jail up to six (6) months or both for first offense.
Section 45-5-624 M.C.A. Unlawful possession of an intoxicating substance. $50 for first offense, $100 for second offense, $200 for third offense, fourth and subsequent offense, $300 fine and jail for up to six (6) months; plus completion of a community-based substance abuse information course; plus having drivers license confiscated for up to ninety (90 ) days.
Section 45-5-622 M.C.A. Endangering the welfare of children by supplying intoxicating substances to a person under 18. Fine up to $500 and jail for up to six (6) months for first offense. Federal Sanctions would be the same throughout the Country and would be too numerous to outline and are seldom imposed locally.
Abusive alcohol consumption and use of illicit drugs are associated with physical and mental health risk. A description of the health risk may include but are not limited to the following:
- Memory loss or interference
- Impaired judgment, reaction time and motor coordination
- Loss of concentration and/or interference with the brains ability to take in, sort and synthesize information – Physical exhaustion
- Anxiety or paranoid reaction
- Increased aggressiveness
- Inappropriate or inaccurate perception
- Distortion of experiences and loss of self control
- Cirrhosis of the liver
- Heart failure
- Lung damage
- Fetal damage from use by pregnant women
- Death from respiratory depression
A wide range of support services and educational programs are available to the DCC community. This includes, but is not limited to short-term counseling, support groups, and referral to inpatient and outpatient treatment programs. These programs are available primarily through the generic service system in Glendive and regionally. Students who feel that substance abuse may be negatively influencing their performance in college, or the community, should contact their academic advisor, housing director, Nontraditional student advisor, other student support services advisors, or the District II Alcohol and Drug Program for assessment and referral. Employees should contact their immediate supervisor or the Alcohol and Drug Program, directly.
Resources Available: Other resource programs are provided by law enforcement, mental health services, county health departments and local hospitals. DCC does not endorse any one treatment.
Dawson Community College will impose disciplinary sanctions on students and employees (consistent with local, State and Federal Law) up to and including expulsion or termination of employment and referral for prosecution, for violations of the standards of conduct. A disciplinary sanction may include the completion of an appropriate rehabilitation program. Employees must, as a condition of employment, notify their immediate supervisors of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction.
Dawson Community College is committed to maintaining a working and learning environment free of drugs and alcohol. Dawson Community College is an alcohol and drug-free campus.
Dawson Community College recognizes an individual’s rights and responsibilities. For a positive academic and social atmosphere, members of the campus community need to manage their lives responsibly and in a way that reflects respect for other individuals and property.
Dawson Community College prohibits the manufacture, advertisement, sale, possession, use and/or distribution of alcohol by students and employees on institutional property or at college sponsored events, except as allowed by this policy. The possession and/or display of alcohol containers (cans, bottles, beer bongs, etc.) are evidence of use and/or consumption and are also prohibited.
Alcohol may only be served on campus (1) with the prior written approval of the Dawson Community College Board of Trustees or its designee, (2) pursuant to a license issued in accordance with state law, and (3) in accordance with the DCC Facility Use Policy. The sponsors of an approved event must ensure that alcohol is not accessible to any person under the legal drinking age or to any person who appears to be intoxicated, regardless of age. The sponsors of an approved event will be held responsible for their actions and those of their guests at all times.
The use, possession, manufacture, sale or distribution of any dangerous drug or possession of any drug paraphernalia on college property or at college sponsored activities is prohibited. This prohibition complies with federal and state statutes, the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act of 1989.
For purposes of this policy, the term dangerous drug means any drug defined as dangerous under state law. See § 50-32-101(6, Schedules I through V in Title 50, Chapter 32, Part 2.
For purposes of this policy, the term drug paraphernalia means all equipment, products, and materials of any kind that are used, intended for use, or designed for use in cultivating, harvesting, manufacturing, converting, compounding, producing, processing, preparing, packaging, storing, injecting, ingesting, inhaling or otherwise introducing into the human body a dangerous drug. It includes but is not limited to any of the following when used, or intended for use, in any of the above listed illegal purposes: kits; devices used to increase the potency of any species of plant that is a dangerous drug; testing equipment of any kind; scales and balances used in weighing and measuring dangerous drugs; diluents and adulterants designed for use in cutting dangerous drugs; separation gins and sifters; blenders and other utensils and containers used in compounding dangerous drugs; capsules, balloons, envelopes and other containers used in packaging; objects used for ingesting, inhaling or otherwise introducing dangerous drugs into the body, such as, but not limited to, pipes, tubes, masks, roach clips, cocaine spoons and vials, chillums, bongs, and chillers.
Pursuant to the above principles, the Board of Trustees confirms its commitment to the establishment of a fair code of student conduct and fair and expeditious procedures for the implementation of disciplinary sanctions pursuant to that code of conduct. In furtherance of this commitment, the Board directs and authorizes the DCC administration to develop and maintain a student conduct code for the students of DCC with fair procedures for the implementation of sanctions under that code. The code should address the rights of the parties involved, the imposition of discipline and appeal procedures, and the confidentiality of disciplinary proceedings and sanctions. Such procedures may include sanctions against individual students and student groups and may include the disciplinary sanctions of suspension and expulsion. The AVP of Instruction & Student Services shall be responsible for the procedural administration of the code.
Violations of this policy will subject a student to disciplinary action under the procedures set forth in the Student Conduct Code (BP 3-5, CP 3-5). Violations by employees will subject them to appropriate disciplinary action.
Any enrolled student of DCC who violates this policy will be subject to the following sanctions:
ANY Offense will include educational sanctioning to be determined by the appropriate DCC official. Failure to adhere to any educational sanctions levied will be grounds for immediate suspension and/or further sanctioning.
Monetary fines may also be imposed:
First Offense: A student found responsible for a violation will be assessed a fine of (not less than) $100 which must be paid to the business office within two weeks.
Second Offense: A student found responsible for a violation will be assessed a fine of (not less than) $125 and may be suspended, dis-enrolled, expelled, and/or evicted from the DCC Housing complex, dependent on the severity of the violation and the mitigating circumstances. Parental notification will be standard on all second offenses involving drug/alcohol.
Third Offense: A student found responsible for a violation will be assessed a fine of (not less than) $150 and may be suspended, dis-enrolled, expelled, and/or evicted from the DCC Housing complex, dependent on the severity of the violation and the mitigating circumstances.
ANY Offense for which students are found responsible (Drug/Alcohol) may involve required participation in an alcohol/drug education program.
Dawson Community College reserves the right to report any illegal activity to law enforcement authorities. DCC may pursue student judicial proceedings whether or not criminal proceedings are in process and may use information from third party sources, such as law enforcement agencies and the courts, to determine whether College rules have been broken. It is possible that students may be found responsible for campus violations, but not be held responsible for criminal offenses due to differences between evidentiary standards.
Any monetary fines levied must be paid within two weeks or student-status may be suspended.
A law enforcement official will be called to apprehend any non-resident/non-student who violates this policy. Persons under the legal drinking age who possess alcohol, and persons who contribute alcohol to person(s) under the legal drinking age risk the chance of criminal prosecution by law enforcement officials. Persons who possess illicit drugs or drug paraphernalia risk the chance of criminal prosecution by law enforcement officials.
All buildings on the DCC campus, including individual dorm rooms, are to be tobacco-free. Tobacco is further defined as smoke and smokeless tobacco products, including and not limited to e-smoking devices.
Violations of the tobacco policy are to be reported to the appropriate building authority, (Director of Housing for the residence halls, or AVP for other campus facilities).
DCC assumes no responsibility for the loss of personal articles by theft. The College does not accept responsibility for damage to personal articles in the event of flood, fire, wind, or any other natural disaster. The College shall not be liable for damages if the college’s performance of its obligation is necessarily curtailed or suspended due to storm, flood, or other acts of nature; fire, war, rebellion, scarcity of water, insurrection, riots, strikes or any other cause beyond the control of DCC.
Ammunition or weapons are not allowed on campus or in campus housing. It is the student’s responsibility to make arrangements to store weapons off campus. If a student has a weapon for classroom use, they are still required to store weapons off campus. Weapons required for classroom teaching are provided from the instructor.
Dawson Community College is committed to equal opportunity for all persons in all facets of the community college operations. Our policy has been, and will continue to be, one of nondiscrimination, offering equal opportunity to all students, employees, and applicants for employment on the basis of their demonstrated ability and competence without regard to such matters as race, color, religion, sex, national origin, age, veteran status, marital or parental status, or disability.
Students who feel that they have been unfairly treated by the college in policy as well as in disciplinary actions have the right to request a hearing by an appeals board within two school days of any action taken. This may include complaints of discrimination based on race, color, religion, age, sex, national origin, political belief, veteran status, marital or parental status, or existence of a disability.
Dawson Community College affirms the right of all employees and students to work and study in an environment free from all forms of discrimination and harassment. DCC is committed to providing a climate of mutual respect among all students and employees and is opposed to every practice that denies human dignity or actions that infringe upon academic and personal freedom.
Sexual harassment and/or intimidation are a violation of federal and state laws. The State of Montana prohibits retaliation against any employee or student because he or she has filed a report of alleged harassment. Disciplinary action will be taken when instances of harassment, intimidation, or retaliation occur.
Sexual Harassment – is defined legally as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:
- The employee’s or student’s submission is made either explicitly or implicitly a term or condition of individual’s employment or student’s status
- The employee’s or student’s submission or rejection of such conduct is used as basis for decisions affecting employment or education decisions.
- The conduct has the purpose or effect of unreasonably interfering with an employee’s work performance or academic performance or creating an intimidating, hostile offensive environment.
Sexual Intimidation – is defined as any unreasonable behavior, verbal or non-verbal, which has the effect of subjecting members of either sex to humiliation, embarrassment or discomfort because of their gender.
Other forms of Harassment – can be defined as:
- Messages which one can regard as irritating and offensive, violent or non-violent in nature.
- A behavior which acts in flagrant disrespect for the well being of others. Whether or not a person has the intention of carrying out a threat, threatening is a serious matter with serious, possibly criminal, implications and will be reported to the police. Continued disciplinary action will be made from the facts, on a case-by-case basis. Such action will consist of, but not be restricted to, the following:
- Informing or attempting to notify the person that such actions or comments are prohibited and that these actions may constitute a criminal offence
- Advising the police
- Notifying other individuals so their safety is not compromised
Although information given is kept confidential, this is one exception. The safety of those working within the public service is considered paramount. The college is committed to taking action against offenders through the disciplinary process. Students seeking advice on, or wishing to file a grievance related to, alleged sexual harassment should contact the Affirmative Action Officer. Reporting assaults will ensure that victims will receive the services they need, along with helping to prevent assaults from happening to others.
Any student who believes s/he has been the victim of sexual harassment or intimidation is encouraged to report the incident(s) or action(s) as soon as possible after the alleged harassment or intimidation occurs. Reports should be brought to the attention of any or all of the following:
- The harasser, informing the individual the behavior is unwelcome, offensive or inappropriate and requesting that the action stop.
- The immediate supervisor (if applicable) of the harasser, or to the first level supervisor who is not involved in the alleged harassment.
- The college Affirmative Action Officer
- Your college advisor or an instructor
Complaints – A complaint shall be defined as any informal (oral) or formal (written) allegation and usually fall into one of the following categories:
- The individual takes some steps which may stop the behavior
- The school initiates some actions informally
- Formal charges under the school’s sexual harassment procedures can be filed by either the victim or the institution against the offender
- The individual can file formal charges under federal and/or state laws
Individual procedure – You as an individual can confront the harasser or write a letter to the harasser – informing the individual that his/her behavior is unwelcome, offensive or inappropriate. Other things to do: notify supervisor, advisor, an instructor, AA/EEO Officer, keep notes, write down your feelings, list any witnesses etc. Documentation is strongly recommended.
Informal procedure – is aimed at stopping the behavior rather than determining culpability or intent. It’s a simple provides an alternative method for getting sexual harassment to end, which is usually what recipients of harassment want, rather than a vindication of their civil rights or achieving revenge. Why some choose informal procedures:
- Less frightening
- Confidentially may be ensured
- Process may be educational for harasser
- Question/statements of he said…she said and similar issues may not be addressed
- The complainant may play an active role in resolving the situation and this may feel empowered and less victimized
- Process provides several options for the victim
An oral grievance will involve the complainant, the AA/EEO officer, and the appropriate administrator. Every effort should be made to find an acceptable solution as soon as possible.
Formal procedure – A written formal grievance will be filed with the AA/EEO officer who, within five working days, initiate an investigation. During this time, each person is given a chance to respond to allegations made against her/him. Individuals subjected to disciplinary action as the result of a report of harassment may file a grievance under the college grievance policy.
Dawson Community College Affirmative Action Officer: Vincent Nix Main building – Room 122, 406-377-9447
Dawson Community College fosters a safe learning and working environment that supports academic and professional growth of students, staff, and faculty and has zero tolerance for sexual misconduct, regardless of gender, sexual orientation, disability, race, ethnicity, class, religion, or relationship status. When incidents occur, the College will hold perpetrators accountable through appropriate disciplinary actions, while respecting the rights of survivors, in accordance with federal and State laws, the College’s Student Conduct Code, and other applicable College policies.
Pursuant to the above principles, the Board of Trustees confirms its commitment to the establishment of a fair code of student conduct and fair and expeditious procedures for the implementation of disciplinary sanctions pursuant to that code of conduct. In furtherance of this commitment, the Board directs and authorizes the DCC administration to develop and maintain a student conduct code for the students of DCC with fair procedures for the implementation of sanctions under that code. The code should address the rights of the parties involved, the imposition of discipline and appeal procedures, and the confidentiality of disciplinary proceedings and sanctions. Such procedures may include sanctions against individual students and student groups and may include the disciplinary sanctions of suspension and expulsion. The Dean of Student Services shall be responsible for the procedural administration of the code.
Violations of this policy will subject a student to disciplinary action under the procedures set forth in the Student Conduct Code. Violations by employees will subject them to appropriate disciplinary action.
Dawson Community College reserves the right to report any illegal activity to law enforcement authorities. DCC may pursue enforcement of its rules whether or not criminal proceedings are in process and may use information from third party sources, such as law enforcement agencies and the courts, to determine whether College rules have been broken.
The College encourages reporting of all incidents of sexual misconduct, and respects the choices that survivors make regarding the methods of reporting:
- Filing a report with the appropriate law enforcement agency to pursue legal redress
- Filing a Student Conduct Code complaint to pursue College disciplinary action
- Filing a confidential report to alert the College to the threat of violence and contribute to accurate College data concerning violence
- Filing a complaint with the Affirmative Action Officer.
Survivors may opt for one or more of these choices:
Survivors choosing to pursue the reporting process have the right to assistance or consultation by a friend or trained advocate. The College offers services to survivors even if they choose not to report the incidents. The Student Advocate provides services, and information for survivors in a safe, supportive, and confidential setting. In some circumstances, a survivor may seek a Temporary Order of Protection (TOP) from a court of appropriate jurisdiction against the alleged perpetrator. A survivor may also seek restriction of access to the College by non-students or non-employees in certain circumstances.
Federal law requires the College to collect, publish, and distribute an annual security report that includes statistics concerning the incidence of sexual offense and other serious crimes occurring on campus and on public property, in non-College buildings, or on non-College property. The reports do not include identifying information about survivors, but incidents included within the reports require confirmation. These reports function to increase awareness of the extent of crime on campus and to foster the development of policies, procedures, and programs to prevent and report crime. Following a formal or confidential report of an incident of sexual violence on campus, the Affirmative Action Officer will issue a public warning if the evidence indicates that a threat of continued violence exists.
If you are an International student, please report to the Registrar’s Office on or before the first day of class.
- Once you have received an acceptance letter from DCC, you may attend a scheduled Advance Registration day.
- Advance Registration for new students is scheduled in June and July.
- Pre-registration for returning students is scheduled in November and April.
- Complete the COMPASS exam that is offered at DCC during Advance Registration or Orientation.
- Meet with your assigned advisor to register for classes and schedule follow-up appointments.
Application for admission process
Recruiting activities/Campus tours
Lost and found
Manager: Kristi Powell
Textbooks and art supplies
Hours: 10:00 a.m. – 3 p.m. M-F, closed weekends and holidays
Director: Jolene Myers
Director: Kent Dion
Overnight Laptop Check Out
Director: Todd Knispel
Book and journal collection
Interlibrary loan service
Computerized book catalog
Public Access Catalog (PAC)
Registrar: Virginia Boysun
Academic transcript services
Veteran Students (GI Bill)
Withdrawal from college
Director: MaryAnn Vester
Distance education admission/registration
Distance education course schedules
Registration at DCC is a process that will be completed with your advisor. The step-by-step instructions for our registration system are provided below:
- Go to dccweb.wpengine.com and click on Students then on My Info. These links are currently on the left side of the webpage.
- You will be asked to enter your Student ID, this is your D16 number and PIN number.
- Your Student ID can be found on your acceptance letter. It is an 8-digit number preceded by a “D” (example: D16234567).
- Enter your PIN. The temporary number is your birth date and is entered in the following format: two digit month, two digit day, and two digit year (example: January 1, 1990 would be 010190).
- For security purposes you will be asked to change your PIN after your first login.
- Click on Student
- Click on Registration
a. Click on Add or Drop Classes
b. Click on Select Term and select appropriate term.
c. Enter your Alt PIN. This number changes each semester. If you are a Non-Degree seeking student, please contact the Registrar’s Office at 406-377-9404 to obtain your Alt PIN. Initially, all degree seeking students will need to meet with their advisor.
d. If you know the CRN numbers for the courses you want to register for, you can enter them at this screen. To find specific courses that you would like to enroll in, you can click on Class Search. In this screen, you will be able to search by subject, schedule type, instructional method, Instructor, or by attribute type, i.e., Core I-VI. To see all classes scheduled for the selected term, click on the first subject, hold your left mouse button down and scroll to the bottom of the list and click class search.
i. Adding Multiple classes:
1. If you are viewing all classes or several classes are listed on your screen, you may select more than one and then scroll to the bottom of the screen and click on Add to Worksheet. This will add all the classes selected.
ii. Adding Individual classes:
1. You can then go back to Class Search if you want to register for a single class.
e. Once you are at the Add to Worksheet screen, you can drop any classes that you don’t need by clicking the down arrow under the Action tab and select drop web and submit changes. Once you click submit changes, you are registered for your class.
f. Recheck your registration for accuracy by clicking on Return to Main Menu and then Student Detail Schedule. If you have errors or need to make changes, select the Add or Drop Classes link at the bottom of the page. This will bring you to a screen that allows you to select Drop Web from the drop down menu under the Action column.
g. Once you have completed the registration process, you can print a copy of your schedule process by clicking on the print button.
5. Registration will be completed when you have met with Students Accounts Receivable and finalized your bill.
- Use an upper case “D” before your generated ID number: Your generated ID number should look like this example D16234567.
- Submit your immunization records to the Admissions Office: If you have not, you must do so immediately.
- Clear up any holds on your account? Holds included missing required documents (transcripts), outstanding balances, immunization records, etc., will prohibit your ability to register. Hold will not be removed without the required documentation. You will not be able to register until all holds has been removed. To see if you have any holds on your account, click on Students, then My Info, enter your User ID and PIN, click on student, then student record, and finally view holds. Contact the office that placed the hold on your account to see what needs to be done to have it removed.
If, after following the above suggestions, you are not able to register, please contact the Registrar’s Office at (406) 377-9404 or toll-free at (800) 821-8320 ext. 404.
Being a student at Dawson Community College (DCC) presupposes a commitment to responsible citizenship and to the ideals of integrity and fairness. The Board recognizes the need for a code of student conduct which identifies appropriate conduct and sanctions for misconduct and which protects both the rights of students accused of misconduct, as well as the rights of survivors of such misconduct.
Pursuant to the above principles, Board of Trustees confirms its commitment to the establishment of a fair code of student conduct and fair and expeditious procedures for the implementation of disciplinary sanctions pursuant to that code of conduct. In furtherance of this commitment, the Board directs and authorizes the DCC administration to develop and maintain a student conduct code for the students of DCC with fair procedures for the implementation of sanctions under that code. The code should address the rights of the parties involved, the imposition of discipline and appeal procedures, and the confidentiality of disciplinary proceedings and sanctions. Such procedures may include sanctions against individual students and student groups and may include the disciplinary sanctions of suspension and expulsion. The AVP of Instruction & Student Services (or her/his designee) shall be responsible for the procedural administration of the code.
For purposes of this Code, a student means any person who is enrolled and pursuing undergraduate studies, whether full-time or part-time, at DCC, living in College housing, or engaged in college activities.
In addition to compliance with this Code, students remain responsible for compliance with the civil and criminal laws of Montana and the United States.
Generally, DCC chooses to limit its own jurisdiction to College premises or at College sponsored activities. College jurisdiction may also be asserted when off-campus conduct threatens the health and safety of any member of the campus or surrounding community. In many cases, educational sanctioning supplements (not supplants) criminal sanctioning. DCC reserves the right to investigate any student’s behavior and if the student is found responsible for behavior that is deemed unacceptable to DCC’s community standards, apply educational sanctioning. Educational sanctioning is not related to, nor is it dependent on pending or resolved criminal litigation.
Application of this Code to off-campus offenses is subject to procedures adopted by the DCC administration in accordance with this policy.
College authorities reserve the right to search students’ belongings in accordance with state and federal law. DCC may pursue enforcement of its rules whether or not criminal proceedings are in process and may use information from third party sources, such as law enforcement agencies and the courts, to determine whether DCC community standards have been compromised.
DCC recognizes that its students retain the rights provided by the United States and Montana Constitutions, federal and state statutes, and applicable College policies. The provisions of this Student Conduct Code are intended to be consistent with these rights. The following rights are specifically recognized and implemented in this Student Conduct Code:
Right to Confidentiality
1. All disciplinary proceedings are closed to the public. An open conference/hearing may be held at the discretion of the administrative officer/chair of the adjudicating board if requested by the student, unless closure of the proceedings is necessary to protect the overriding individual privacy rights of others.
2. The College, including individuals involved in a disciplinary proceeding, will not disclose information to anyone not connected with the proceeding. The fact that there is a disciplinary proceeding concerning the incident may be disclosed; however, the identity of individual students will not be disclosed.
3. The College, including individuals involved in a disciplinary proceeding, will disclose the results of the proceedings, including sanctions imposed, only to those who need to know the results for purposes of record-keeping, enforcement of the sanctions, further proceedings, or compliance with Federal and/or State law.
Rights of the Accused Student and Survivor
The student who claims s/he is the victim of campus violence and the student accused of violating campus rules will be treated with equal care, concern, honor, fairness and dignity.
1. A student accused of violating the Student Conduct Code has certain rights:
a. The right to be advised of the potential charges.
b. The right to review the evidence.
c. The right to respond to the charges including the right to submit a written account relating to the alleged charges.
d. The right to know of the identity of individuals who will be present at an administrative conference or a Community Standards Board (CSB) hearing.
e. The right to have a person of choice, including legal counsel, present throughout any and all proceedings provided for in this Code.
f. The right to a reasonable period of time to prepare for a hearing and the right to request a delay of the hearing for good reason.
g. The right to hear and question witnesses and the accuser except in exceptional circumstances.
h. The right to present relevant evidence and witnesses.
i. The right to timely adjudication of charges as provided in this Code.
2. A person who has been a victim of an offense and who files a complaint with the College is entitled to certain rights in the disciplinary process:
a. The right to meet with the designated administrative officer to discuss the various aspects of the disciplinary process.
b. The right to submit a written account of the incident and a statement discussing the effect of the alleged misconduct on himself or herself.
c. The right to have a person of choice, including legal counsel, present throughout any and all the proceedings provided for in this Code.
d. The right to be informed of the date, time, and location of the administrative conference or CSB hearing, and the right to be present at all stages of the proceedings except the private deliberations of the administrative officer or CSB.
e. The right to have past conduct that is irrelevant to the case not discussed during the proceedings. In the case of rape and sexual assault, this is specifically provided for in Montana Law.
A. Student Conduct
Students have the responsibility to conduct themselves in a manner that does not impair the welfare nor the educational opportunities of others in the DCC community and that does not compromise the DCC community standards. Students should act as responsible members of the academic community; respect the personal and property rights, privileges, and dignity of others; and refrain from actions which interfere with normal College functions. The following conduct is prohibited by DCC and will be sanctioned in accordance with this code.
1. Forgery, falsification, or fraudulent misuse of DCC documents, records, or identification cards.
2. Furnishing false information to DCC or members of the College community who are performing their official duties.
3. Causing false information to be presented before any proceeding of the College or intentionally destroying evidence important to such a proceeding.
4. Tampering with the election of any recognized student organization.
5. Violations of copyright laws or policies.
6. Theft of property or auxiliary services including housing, or knowing possession of stolen property on College premises.
7. Unauthorized use, destruction, or damage of College property or the property of others on College premises or at College-sponsored activities.
8. Unauthorized or fraudulent use of the College’s facilities, telephone system, mail system, or computers, or use of any of the above for any illegal act.
9. Unauthorized entry, use, or occupancy of College facilities.
10. Failure to comply with the reasonable directives of College officials, including Resident and/or Community Assistants, acting in the performance of their duties within the scope of their authority.
11. Violation of published College regulations or policies. Among such regulations are those pertaining to student housing, entry and use of College facilities, scientific research, inventions made or developed with College support, use of amplifying equipment, campus demonstrations, etc. College regulations and policies may be obtained from various offices of the College, e.g., Housing or from the office of the AVP of Instruction & Student Services.
12. Intentional obstruction or disruption of normal College or College-sponsored activities, including but not limited to studying, teaching, research, administration and disciplinary procedures, or fire, police, or emergency services.
13. Use, possession, or distribution of alcoholic beverages on College premises or at College-sponsored activities except as permitted in College policies (DCC Facility Use Policy and DCC Alcohol/Dangerous Drug Policy). Note: Use of alcohol does not excuse abusive or destructive behavior. Sanctions for Student Conduct Code violations will not be reduced on the basis of alcohol use.
14. Disorderly or indecent conduct on College-owned or -controlled property or at College sponsored activities.
15. Interfering with the freedom of expression of others on College premises or at College sponsored activities.
16. Stalking, including, but not limited to, purposely or knowingly causing another personal substantial emotional distress or reasonable apprehension of bodily injury or death by repeatedly following another person or harassing, threatening, or intimidating another person, in person or by mail, by electronic communication or any other action, device or method.
17. Hazing, defined as an act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization.
18. Malicious intimidation or harassment of another. When a student, with the intent to terrify, intimidate, threaten, harass, annoy, or offend, (1) causes bodily injury to another, (2) causes reasonable apprehension of bodily injury in another, (3) damages, destroys, or defaces any property of another or any public property, or (4) makes repeated telephone communications anonymously or at extremely inconvenient hours or in offensively coarse language.
19. Use, possession, or distribution of any dangerous drug on College premises or at College-sponsored activities; or illegal distribution of any dangerous drug. [See The DCC Alcohol and Dangerous Drug Policy].
20. Retaliation against a person for filing a complaint or acts of intimidation directed towards the person to drop a complaint.
21. Illegal or unauthorized possession or use of firearms, explosives, other weapons, dangerous chemicals, or other noxious substances on College premises.
22. Violation of federal, state or local law on DCC premises or at DCC-sponsored activities; violation of published College policies, rules or regulations; acting to impair, interfere with or obstruct the orderly conduct, processes and functions of the College, including but not limited to:
a. Violence or threat of violence against self or any member or guest of the College community.
b. Interference with the freedom of movement of any member of guest of the College.
c. Interference with the rights of others to enter, use or leave any College facility, service or activity.
d. Use of public address systems on the campus outside of College buildings except with written permission of the AVP of Instruction & Student Services.
23. Sexual Misconduct or Sexual Harassment. [See BP2-7 Sexual Misconduct Policy].
24. Homicide, assault, aggravated or felony assault, or threat of the same, to any person on College-owned or -controlled property or at College-sponsored functions, or conduct which threatens or endangers the health or safety of any such person; or off-campus homicide, assault, aggravated or felony assault, or threat of the same.
25. Other conduct which harms to a person in the College community, damage to the property of another, or otherwise constitutes behavior inappropriate in the DCC setting.
26. Violation of the terms of any disciplinary sanction imposed in accordance with this Code.
27. Attempts to commit acts prohibited by the Standards of Student Conduct, or knowingly or willfully encouraging or assisting others to commit such acts, are prohibited by this Code and may be punished to the same extent as if one had committed the prohibited act.
B. Sanctions and Mitigating Factors
Committing any act prohibited by this Code may result in expulsion or suspension from the College. Mitigating factors may be considered. Such factors may include the present attitude and past disciplinary record of the offender, as well as the nature of the offense and the severity of any damage, injury, or harm resulting from it. Mental/Physical ability or reduced awareness caused by any drug, legal or illegal, will not be used to justify reduction of any sanctions.
C. Application of Student Conduct Code to Off-Campus Offenses
Student Conduct Code charges may be initiated against a student who engages in conduct off-campus that threatens the health and safety of any member of the campus community or in cases when behavior is alleged to compromise DCC and its surrounding communities’ standards. A student or College employee having knowledge of the off-campus offense may file a complaint with the AVP of Instruction & Student Services. The AVP of Instruction & Student Services (or her/his designee) has discretion whether or not to adjudicate off-campus allegations. Criminal proceedings notwithstanding, DCC may decide to investigate, and if the party or individual found responsible is a student (or was at the time of the incident) sanctions may be imposed. Disciplinary procedures set forth in this Code apply to charges initiated under this section. If the health and safety of the campus community can be protected through the criminal justice proceedings, the College may choose to defer Student Conduct Code charges until criminal proceedings are concluded. College officials will encourage complainants to report alleged criminal conduct to criminal justice authorities. Proceedings under this Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings off-campus.
D. Disciplinary Sanctions
1. The College will take necessary and appropriate action to protect the safety and well-being of the campus community. Sanctions for violating the Standards of Student Conduct will generally be educational in nature and will equate to working on an individual or group project with detailed learning outcomes. There are times when the nature of the behavior requires more immediate or sever sanctioning. In those instances, sanctions may include any combination of/or the following:
a. Conduct Probation/Suspension Warning. A status which is imposed for a designated period of time and includes the probability of more severe disciplinary sanctions, including suspension or expulsion, if the student is found to have violated the Student Conduct Code during the probation/warning period.
b. Disciplinary Reprimand. The student is given a written reprimand for violation of the Student Conduct Code and a warning that further misconduct may result in more severe disciplinary action.
c. Restitution. The student is required to make compensation for actual loss, damage or injury. This may take the form of appropriate service and/or monetary and/or material replacement.
d. Fines. Fines of up to $250 may be imposed. Grades and transcripts will be withheld until all fines are paid.
e. Suspension. The student is separated from the College for a specified period of time. The student shall not participate in any College sponsored activity and may be barred from College premises. The sanction of suspension requires administrative review and approval by the DCC AVP.
f. Expulsion. The student is permanently separated from the College and/or from any College-owned or -controlled property or events. Expulsion as a sanction must be the result of a full Community Standards Board hearing. Generally, when behavior reaches this level, the student will already be temporarily suspended (see #4 below) during such hearing and investigative procedures. If any student is expelled, the student has a right to appeal the sanction to the AVP of Instruction and Student Services. A procedural appeal to the VP of Instruction and Student Services may follow that initial sanction appeal.
g. Other Sanctions. In addition to the above, other appropriate sanctions may be imposed. Some such sanctions are behavior modification treatment or suspension from activities or from a particular activity.
2. Repeated or aggravated violation of this Code may result in more severe disciplinary sanctions than any individual violation might warrant.
3. Notification of any sanction imposed will be sent to appropriate College officials.
4. Temporary Suspension. A student may be temporarily suspended from the College or evicted from College Housing by the DCC AVP of Instruction & Student Services pending disciplinary (on campus) or criminal (off-campus) proceedings. Such suspension or eviction will become immediately effective without prior notice whenever there is a possibility that the student’s continued presence on the campus constitutes a threat to the student or others or to the continuance of normal College operations. In such cases, the student is given an opportunity to appear before the DCC AVP within five (5) working days from the effective date of the suspension or eviction in order to discuss the following issues: (a) the reliability of the evidence against the student, and (b) whether the alleged conduct and surrounding circumstances reasonably indicate that the student’s presence on campus constitutes a threat to the student or others or to the continuance of normal College operations.
Following suspension for misconduct, readmission to the College is dependent upon the student’s compliance with the conditions designated at the time of suspension and the student’s fitness to return to the campus community. Appropriate documentation, depending upon the nature of the original violation and the conditions of suspension, is required. Upon readmission, the student maybe placed on disciplinary probation for a designated period of time with required conditions and expectations of behavior monitored by a designated campus professional(s).
F. Group Sanctions
Every campus group and organization has the responsibility to take all reasonable steps to ensure that their collective and individual conduct is not in violation of the college code of conduct, regulations and/or federal, state and local laws. The following sanctions may be imposed upon campus groups or organizations:
1. Group General Probation: This is given to a college club or other organized group for a specified period. If group violations are repeated during the term of the probation, the charter may be revoked or activities restricted.
2. Group Restrictive Probation: Removing college recognition during the semester in which the offense occurred or for a longer period. While under restriction, the group may not seek or add members, hold or sponsor events in the college community, or engage in other activities as specified.
3. Group Charter Revocation: Removal of college recognition for a group, club, society, or other organization. A group may petition for re-charter if the AVP or his/her designee approves a time frame.
A. Sanctions of expulsion and suspension affect the student’s academic status and are entered as notations in the student’s permanent academic record maintained by the Registrar during such time as the imposed sanctions are in effect.
B. Whenever charges against a student are pending, the student, unless temporarily suspended, evicted, or except as directed by college officials, continues to have the same rights and privileges as other students.
C. The AVP of Instruction & Student Services Office shall maintain disciplinary records, which shall include, but not be limited to, the student’s name and related identifying information, applicable Student Conduct Code section(s), parties involved, description of the incident, sanction(s), expiration dates, agreements or restrictions, and any other data deemed relevant. Disciplinary records and related information shall be made available to the CSB to assist in recommendation of an appropriate sanction, and to other College personnel who require such information to fulfill their official duties. After one year, without additional disciplinary proceedings against the student, the disciplinary record against the student may be expunged.
1. Students may arrange to review their own disciplinary records and related information by contacting the AVP of Instruction & Student Services.
2. Except as provided elsewhere in this Code and/or as required by law, the College shall not communicate a student’s disciplinary record to any person or agency without the prior written consent of the student or, when the student is under the age of eighteen, the student’s parents or legal guardian.
The focus of inquiry in disciplinary proceedings is to determine if a violation of the Standards of Student Conduct has occurred and, if so, to decide appropriate sanctions. Student Conduct Code proceedings are administrative proceedings and do not follow formal rules of evidence applicable in judicial proceedings. However, the accused student must receive due process, and the College has the burden of proof to establish a violation by a preponderance of evidence. Minor deviations from prescribed procedures will not invalidate a decision or proceeding, provided they do not significantly prejudice the student or the College.
The following procedures apply in adjudicating charges of student misconduct:
Whenever it appears that a student may have committed an act of general misconduct, a College official designated by the AVP of Instruction & Student Services investigates the incident. The official conducting the investigation:
1. Determines the facts of the incident through interviews, reports, and other evidence.
2. Informs the student of the findings of the investigation and the alleged misconduct.
3. Informs the student of the Student Conduct Code rules of procedure.
4. Allows the student an opportunity to respond to the evidence and potential charge(s).
5. Makes an impartial judgment as to whether or not any general misconduct occurred, and, if so, proposes appropriate sanctions.
6. Allows the student an opportunity to respond to the proposed sanctions.
7. Informs the student of the right to an administrative conference with an official designated by the AVP of Instruction & Student Services or a hearing by the Community Standards Board, if the student denies the charge and/or does not accept the proposed sanctions.
8. If the student admits the charges, the designated official consults with the AVP of Instruction & Student Services regarding the student’s past disciplinary record, and propriety of proposed sanctions.
9. If the student admits the charges and accepts the sanctions, the designated officer summarizes the case in writing to the student, with a copy to the AVP of Instruction & Student Services. The written summary, including a concise statement of the evidence, findings, and sanctions, when signed by the student, concludes the case and the designated official implements the sanctions. The student has two (2) working days to sign the statement. The signed statement is sent to the AVP of Instruction & Student Services, with a copy provided to the student.
10. DCC is responsible for conducting investigations and, if warranted, initiating charges and adjudicating those charges. Although the complainant’s responses are sought during the disciplinary process, the adjudicating of the case is the responsibility of the College. If the complainant decides to withdraw the complaint, the College may still proceed with the case.
If the student denies the charges and/or does not accept the sanctions, the investigative officer reports in writing the allegations and proposed sanctions to the AVP of Instruction & Student Services within two (2) working days of meeting with the student. The AVP of Instruction & Student Services (or a designee) shall evaluate the merit of and grounds for an appeal within two (2) working days. If the AVP does not find grounds for a procedural or sanctions appeal, the student is required to complete the sanctions. The only exception to this procedure is in cases of suspension or expulsion—which automatically rise to the Community Standards Board level. If there are sufficient ground for an appeal, the AVP may hear the case, or refer the case to the Community Standards Board.
Except for temporary suspension or eviction, no disciplinary sanction is imposed until final resolution of the charges or until the deadline for an appeal has passed.
D. Student Conduct Board
1. Composition. The Community Standards Board (CSB) is a five-member standing committee. A quorum is considered to be all five members. Members are:
a. One professional staff member.
b. Two faculty member. One of the faculty appointees will serve as Chair.
c. Two student members appointed by the Associate Student Body Senate.
d. A non-voting recording secretary will be provided by the AVP of Instruction & Student Services to record minutes.
2. All members are assigned a one-year term. No members may serve more than two consecutive terms. In the case of unavailability or disqualification of a member(s) for any given case, each faction will appoint an alternate member(s) to serve on the CSB.
3. No member of the CSB may sit on a case if he or she is closely associated personally or professionally with the accused student or the administrator making the charges. A CSB member should disqualify himself or herself when any ground for disqualification is present. The accused student may assert grounds for disqualification of a CSB member to the Chair of the CSB no later than three (3) working days prior to the scheduled hearing. The Chair shall implement a disqualification when warranted by the facts asserted.
4. When a student requests a hearing by CSB, but the CSB cannot hear the case within a reasonable time (e.g., between semesters and during the summer and other academic breaks), the AVP, whenever it appears to be in the best interest of the College or the student, conduct the hearing. This hearing will be conducted following the procedures of this Code, with the decision of the hearing officer replacing the decision of the CSB. In those cases, the individual hearing may not be appealed other than as a CSB decision would be appealed.
E. Informal Resolution
Nothing contained in this Code limits the right of the appropriate College representative or the student at any time to agree to educational sanctions if the student agrees not to contest the charges. Any such agreement must be in writing and, when signed by the student and filed with the AVP of Instruction & Student Services, concludes the case. An agreement regarding charges that have progressed to the level of the administrative officer must be reviewed and approved by the AVP of Instruction & Student Services.
1. When proceedings have been referred to the CSB the Chair of the CSB in consultation with the appropriate College administrator, schedules a hearing date. The Chair gives notice of the time, date, and place of the hearing to the student which, absent exigent circumstances, will be held not less than ten (10) working days after the date of such notice. A student or the administration may be granted a reasonable extension of time for good reason.
2. Students charged with misconduct may be accompanied by a representative who may be an attorney.
3. Hearings are closed to the public. An open hearing may be held at the discretion of the Chair if requested by the student, unless a closed hearing is necessary to protect the overriding individual privacy rights of others.
4. The Chair exercises control over the hearing to achieve an orderly process. The College, through its authorized representative, states the charges against the student and presents evidence and witnesses in support thereof. The Complainant, Accused Student and her/his advisor(s), if any, shall be allowed to attend the entire portion of the CSB Hearing at which information is received (excluding deliberations) The Complainant and the Accused Student have the right to be assisted by an advisor they choose, at their own expense. The Complainant and/or the Accused Student is responsible for presenting his/her own information, and therefore, advisors are not permitted to speak or to participate directly in any CSB Hearing before a CSB. Questions may be suggested by the Complainant and/ or Accused Student to be answered by each other or by other witnesses. This will be conducted by the CSB with such questions directed to the chairperson, rather than to the witness directly. This method is used to preserve the educational tone of the hearing and to avoid creation of an adversarial environment.
5. Formal rules of evidence are not applicable, and the Chair determines the admissibility of any evidence presented. The Chair also rules on all procedural issues.
6. There shall be a single verbatim record, such as a tape recording, of all CSB (not including deliberations). Deliberations shall not be recorded. The record shall be the property of Dawson Community College.
7. The Chair of the CSB may prescribe additional procedural rules covering the conduct of hearings consistent with this Code.
8. The CSB renders a decision by majority vote within five (5) working days after the close of the hearing. The Chair has a vote in all cases. The decision contains a finding as to violation of the Code, a statement of the reasons for the decision, and the sanctions to be imposed.
9. The Conduct Board determines the appropriate disciplinary sanctions for student misconduct from among those authorized by this Code.
10. A copy of the Conduct Board’s decision constitutes the final decision of the College, subject to appeal to the VP of Instruction and Student Services. Copies of the Conduct Board’s decision shall be sent to the student and the AVP of Instruction & Student Services.
11. A student who fails or refuses to appear after proper notice at the time and place scheduled for hearing is considered to have waived his or her right to be heard by the CSB. The College will impose the disciplinary sanctions specified in the statement of charges.
G. Appeal to the Vice President of the College
1. The decision of the CSB may be appealed in writing to the Vice President of the College within five (5) working days of the student’s receipt of the written decision of the CSB.
2. The Vice President’s review must be completed within ten (10) working days from the date of receipt of the student’s appeal.
3. Except as required to explain the basis of new information, an appeal shall be limited to a review of the verbatim record of the CSB Hearing and supporting documents for one or more of the following purposes
(a) Whether the evidence provides a reasonable basis for the resulting findings and disciplinary sanction.
(b) Whether specified procedural errors were so substantial as to deny a fair hearing.
4. The Vice President will approve or overrule the decision of the Conduct Board. A copy of the decision will be furnished to the student, the AVP, and the CSB.
5. The Vice President’s decision is final and will include directions for implementation. A decision to overrule may include a directive for a new hearing to consider new or omitted evidence or to correct procedural defects.
H. Appeal to the College President
Only expulsions may be appealed at the College President level. All Presidential-appeal decisions are final.
1098T tax forms will be mailed to all US citizens by January 31. Canadian tax forms will be mailed to the student’s permanent address by February 28.
If you have a training certificate through the Montana Department of Labor, please report to the Registrar’s Office on or before the first day of class.
- You can update personal information by going to dccweb.wpengine.com. Click Students, then click My Info, log into your account using your student ID and PIN, then click on Personal Information.
- At this screen you will be able to update your personal information. You must pay your schedule bill or make payment arrangements on or before August 28, 2012 for the Fall 2012 semester and on or before January 22, 2012 for the Spring 2013 semester.
- Deferred Payment Plan. You must come to the Student Services’ Office at 300 College Dr, Glendive, MT during posted business hours to complete a deferred payment contract. Student housing rent and meal plan cannot be deferred. A deferred payment plan for tuition and fees is authorized providing that the student completes a contract and that:
- The student will pay a $25 non-refundable, administrative fee, and
- The student pays one-third (1/3) of the balance due at the time the plan is initiated, and
- An additional 1/3 must be paid on or before 30 calendar days from the first day of class, and
- The final amount is due on or before 60 days from the first day of class.
If you are a Veteran student, please report to the Registrar’s Office on or before the 1st day of class.
Veteran Educational Services